Job Opening

Posting Title: Procurement Team Assistant
Department/Office: Economic and Social Commission for Western Asia
Duty Station: BEIRUT
Posting Period: 22 April 2022 - 28 April 2022
Job Opening Number: 22-Economic and Social Commission for Western Asia-180007-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

Providing procurement, logistical and administrative support to the Procurement Team.

Work Location

Beirut

Expected duration

3 Months

Duties and Responsibilities

1. Provides procurement, logistical and administrative support to the Procurement Team in the acquisition of a wide variety of goods and services.
2. Assists in producing tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
3. Assists in preparing abstracts of offers and compiling data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Chief Procurement Unit.
4. Assists in monitoring status of existing requisitions; maintains contact with suppliers to ensure timely delivery of goods and services; coordinates shipment of goods/commodities/equipment to HQ and field missions; verifies receipt and inspection of deliverables and accurately reports, as and if required.
5. Assists in finalizing purchase orders and contracts for approval by the Procurement Officer.
6. Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc;
7. Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.
8. Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
9. Drafts routine correspondence
10. Performs other duties as assigned

Qualifications/special skills

Academic Qualifications: To be enrolled in a graduate school programme (second university degree or equivalent, or higher)
Experience: Experience in procurement and supply chain
Language: English and French are the working languages of the United Nations Secretariat; and Arabic is a working language of ESCWA.
For the position advertised, fluency in English is required; and fluency in Arabic is required.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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