Job Opening

Posting Title: UNEP Finance Initiative (UNEP FI) – Administrative Support Individual Contractor – Human Resources, Travel and Signatory Relations
Department/Office: United Nations Environment Programme
Duty Station: GENEVA
Posting Period: 23 May 2022 - 30 May 2022
Job Opening Number: 22-United Nations Environment Programme-182177-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

The result of the services will be used to successfully support the Programme Officers of the UNEP FI Secretariat to ensure that FI projects are running smoothly assisting them from a financial and administrative perspective.

Work Location

Geneva, Switzerland

Expected duration

The expected duration is 6 months.

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The overall objective of the UNEP’s Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

The United Nations Environment Programme Finance Initiative (UNEP FI) is the strategic partnership between the United Nations and over 450 banks, insurers and investors. For over 28 years UNEP FI has been shaping and driving the international sustainable finance agenda, setting global standards and growing a global network of leading financial institutions. Through its work-streams and regional activities, peer learning, methodology development, training and research, UNEP FI carries out its mission to help the financial industry align with and contribute to the Sustainable Development Goals and with that take on the crucial role it must play in achieving a sustainable future.

UNEP FI works with banking, insurance and investment members and a network of regional partners to accelerate market momentum towards a financial sector aligned with sustainable development in five geographical areas: Africa & the Middle East, Asia-Pacific, Europe, Latin America, North America. The objective is to disseminate, promote and communicate UNEP FI’s work across the different geographical regions by a variety of means, including consultations, research, workshops, and special meetings/events.

UNEP FI has ongoing Global and Regional Roundtables and needs Administrative support across a number of Administrative areas linked to Human Resources, Travel and Procurement, as well as events planning. UNEP FI currently does not have the in-house support to undertake the below mentioned tasks, therefore it requires the assistance of an Individual Contractor.

The result of the services will be used to successfully support the Programme Officers of the UNEP FI Secretariat to ensure that FI projects are running smoothly assisting them from a financial and administrative perspective.

• Assistance provided in HR-related matters, including supporting the Head of Unit and Administrative Assistant in hiring and contracting procedures of consultants, interns, Individual Contractors and staff.
• Support provided to the FI Secretariat for general issues such as submitting vendor registration and procurement document compilations to Administration as well as day to day requests as required.
• Assistance with creation and maintenance of data for the UNEP FI database.
• Administrative support to UNEP FI Workshops undertaken, especially in the context of preparations for the UNEP FI Global Roundtables in 2022 and the Regional Roundtable in 2023. Meetings, procurement and contracting requests, memos and other tasks carried out. Possibly including travel if reinstated by UNEP.

Specific tasks and responsibilities:

• Assist in HR-related matters, including support in preparing documents for the recruitment of interns, Consultants and Individual Contractors for the FI Secretariat. These documents include Terms of Reference, PHP’s, Memo’s, Comparative Analysis, P104 Form.
• Assist in preparing payments including consultant evaluations, preparing budget summaries, tracking expenditures internally, and assisting with mapping donor reporting.
• Assistance with creation and maintenance UNEP FI database. The FI list of members needs to be updated on a continuous basis, with new members added when appropriate.
• Preparation of and administrative support to FI Secretariat workshops, meetings, procurement and contracting requests, memos and other tasks as necessary to deliver project activities in a timely and effective manner. The main events for UNEP FI in 2022 will their Global and Regional Roundtables (including travel).
• Regular support to the FI Secretariat for general issues such as vendor registration and procurement, and the documents that go with these requests as well as day to day items as required by the UNEP FI Team.
• Create and maintain the UNEP FI signatory database, including updating contact details, and members’ profile. The FI list of members needs to be updated on a continuous basis, with new members added when appropriate. Monitor the status of UNEP FI annual membership.
• Coordinate responses and other communications between programme partners as well as other key stakeholders; Compile feedback and communications received into reporting formats using standard word processing package.
• Monitoring and ensuring the timeliness and quality of researching, compiling and organizing information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, including identifies financial institutions for outreach in line with banking, insurance and investment membership strategies, support membership surveys across all regions, and carries out research on members’ areas of active engagement with UNEP FI.
• Ensure timely submission of a variety of standard statistical and other reports, work orders, etc., using various databases in accordance with programme guidelines.
• Proofread documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Assist to confirm the invoice amounts are based on revenue/total assets/gross premiums of members and ensuring the correct UN exchange rate is used
• Assist with sending invoices for annual membership fees and other sponsorships to members
• Raising prorated membership invoices for new members starting from the date they joined in the year
• Assist with revising invoices and responding to enquiries regarding invoices
• Keeping record of members who have received invoices for memberships and other sponsorships
• Assisting with completing vendor/supplier forms of UNEP FI members and uploading invoices on vendor management systems

The IC shall be under the overall supervision of the Head of UNEP FI and report directly to the Administrative Assistant (HR) and Administrative Assistant (Budget and Finance) in UNEP FI Administration Unit.

Qualifications/special skills

Skills: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and respond appropriately; asks questions to clarify, and exhibits interest in having two-way communication; considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; keeps abreast if available technology; understands applicability and limitations of technology to the work of the office; activity seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Academic Qualifications: High school diploma or equivalent. University degree in administration, finance or economics is desirable.

Experience: One year of progressively responsible experience within the UN system, government administration, non-governmental organization, private sector or related organization or institution with experience in administration and/or finance. Extensive experience in the use of computers and standard office software (e.g. word processing, spreadsheets, slide presentations). Experience with Umoja is an asset.

Language: English and French are the working languages of the United Nations Secretariat. For this post, spoken and written English is essential. Knowledge of French is an advantage.

No Fee


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