Job Opening

Posting Title: DIRECTOR, ADMINISTRATION, D2
Job Code Title: DIRECTOR, ADMINISTRATION
Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 08 June 2022 - 06 August 2022
Job Opening Number: 22-Administration-UNOG-183058-D-Geneva (G)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Division of Administration, United Nations Office at Geneva (UNOG). The Director reports to the Director-General of UNOG, with policy guidance from the Under-Secretaries-General for the Department of Management Strategy, Policy and Compliance (DMSPC) and the Department of Operational Support (DOS).

Responsibilities

Within delegated authority, the Director will be responsible for the following duties:

• Directs and manages the Division of Administration at UNOG, including human, budget and financial resources, central support services and information and communication technology and assists the Director-General in the exercise of his/her mandate relating to administrative and management matters.
• Contributes to the formulation of the department’s overall strategies and policies by participating in various committees, preparing documents on policy issues, and acting, as required, in an advisory capacity to the Director-General; contributes to the overall management of UNOG activities and operations.
• Provides leadership in developing innovative and change management programmes and in the implementation of Secretariat-wide reform initiatives.
• Provides policy analysis, advice and recommendations to the Director-General on all substantive aspects of the administration and management of the human, financial, information technology and infrastructure resources of UNOG, including regarding relations with the host country authorities and leveraging UN Geneva ecosystem on administrative issues. Contributes to strategic planning and achievement of the Director-General’s managerial objectives.
• Formulates and implement the substantive work programme of DOA, determining priorities, and allocating resources for the completion of outputs and their timely delivery. Ensures that programmed activities are carried out in a timely fashion and co-ordinates work in the different areas both within the Division, and with other organizations of the United Nations System, donors and agencies as appropriate.
• Oversees the programmatic/administrative tasks necessary for the functioning of the DOA, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance, interviews of candidates for job openings and evaluation of candidates.
• Chairs meetings, seminars, etc., on substantive-related issues; represents the Organization at international, regional, inter-agency meetings, seminars and conference; provides programmatic/substantive expertise on specific issues, or holds programmatic/substantive and organizational discussions with representatives of other institutions.
• In keeping with the Director-General’s vision of UNOG as a modern and innovative hub for conferencing, is responsible for the ongoing maintenance and upgrade of the infrastructure at the Palais des Nations, including conference rooms and related audio-visual and IT network, to be up to date and fit for purpose for modern conferencing including provision for remote participation.
• Within delegated authority by the Director-General in his/her capacity as Designated Official, monitors the day-to-day activities of the UNOG Security and Safety Service. Acts as a designated representative of the Director-General in the oversight of the SHP project , including ensuring smooth transition to and full exploitation of the renovated infrastructure.
• Maintains liaison with and coordinates UNOG-wide reporting to oversight bodies, including OIOS, JIU and the External Auditors.
• Co-ordinates and oversees UNOG contribution and preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate.
• Reports to intergovernmental bodies on budget/programme performance or on programmatic/substantive issues, as appropriate.
• Coordinates staff-management matters at UNOG by fostering dialogue and resolving local matters through the Joint Negotiation Committee. Participates in the Staff-Management Coordination Committee meetings and in the elaboration of the United Nations’ overall human resources strategy.
• Ensures that the outputs produced by the DOA maintain high-quality standards; that reports are clear, objective and based on comprehensive data, including by promoting data-driven analysis.
• Oversees UNOG provision of administrative and management services to UN entities at Geneva and in other duty stations, maintaining liaison with counterparts. Provides leadership and strategic direction in the development of common services initiatives in the UN system at Geneva.
• Facilitates inter-agency cooperation on administrative issues and provision of services.
• Oversees the recruitment of staff for the DOA taking into due account geographical and gender balance and other institutional values.
• Manages, guides, develops and trains staff under his/her supervision; fosters teamwork and communication among staff in the Division and across organizational boundaries.
• Performs other related duties as requested by the Director-General and senior management of the Organization.

Competencies

• Professionalism: In-depth knowledge of UN operations, policies, rules and procedures in the field of management and project management and ability to apply them in work situations. Excellent oral and written communication skills. Ability to represent the Organization in a wide range of high-level fora. Ability to produce reports and papers on technical issues, policy and politically sensitive issues and to review and edit the work of others. Ability to lead change management processes and to coordinate and reconcile different views from a wide range of clients. Ability to actively promote diversity and inclusion and harmonious work environment into all areas of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
• Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent degree) in business or public administration, international affairs, law, social sciences or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

Over fifteen years of progressively responsible experience in one or several of the following areas is required: human resources management, business or financial management, general services as well as programme budget, planning and analysis.

At least five years of experience at the managerial level in different work areas in the United Nations Common system is required.

Experience in leading significant change management processes is required.

Experience in project management and in the management of large-scale projects is desirable.

Experience in representing organizations on a broad range of administrative issues to various stakeholders, including to intergovernmental bodies is desirable.

Experience in leading provision of administrative services to clients is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English or French and knowledge of the other is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 March 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, China, Comoros, Cuba, Cyprus, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.

An impeccable record for integrity and professional ethical standards is essential.

Staff members appointed to the current position are required to submit a financial disclosure statement upon assignment or appointment and annually thereafter.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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