Job Opening

Posting Title: Individual Contractor
Department/Office: Office of Counter-Terrorism
Duty Station: DOHA
Posting Period: 16 June 2022 - 25 June 2022
Job Opening Number: 22-Office of Counter-Terrorism-184105-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

Provides assistance in planning and implementation activities/processes for the Programme Office on Parliamentary Engagement in Preventing and Countering Terrorism.

Work Location

Doha

Expected duration

Up to 6 months with the possibility of extension subject to the operational requirements and availability of funding.

Duties and Responsibilities

BACKGROUND

This position is located in the Programme Office on Parliamentary Engagement in Preventing and Countering Terrorism in the United Nations Office of Counter-Terrorism (UNOCT), in Doha, State of Qatar. The Programme Support Associate reports to the Head of Office.

The United Nations Office of Counter-Terrorism (UNOCT) was established by the General Assembly in June 2017. The Office has five main functions: (a) provide leadership on the General Assembly counter-terrorism mandates across the United Nations System; (b) enhance coordination and coherence across the 43 Global Counter-Terrorism Coordination Compact entities to ensure the balanced implementation of the four pillars of the Strategy; (c) strengthen the delivery of United Nations counter-terrorism capacity-building assistance to Member States; (d) improve visibility, advocacy and resource mobilization for United Nations counter-terrorism efforts; and (e) ensure that due priority is given to counter-terrorism across the United Nations System and that the important work on preventing violent extremism is firmly rooted in the Strategy.

The UNOCT Programme Office on Parliamentary Engagement in Preventing and Countering Terrorism was established for implementing key initiatives under the Inter-Parliamentary Union Programme (IPU-UN) on the Role of Parliaments in Addressing Terrorism and Violent Extremism Conducive to Terrorism. The office operates through the following three functions: conducting research, analysis and normative work in support of counter terrorism and prevention of violent extremism; providing technical assistance and provision of consultative services; and support to effective functioning of the Global Parliamentary Network and the coordination platform for regional parliamentary assemblies on countering terrorism and preventing violent extremism. The programme fosters a “whole-of-society” approach and is implemented by the United Nations Office of Counter-Terrorism, in partnership with the Inter-Parliamentary Union (IPU) and the United Nations Office on Drugs and Crime (UNODC) and in close cooperation with regional parliamentary organizations.


ROLES AND RESPONSIBILITIES
Within limits of delegated authority the Programme Support Associate will be responsible for the following duties:

• Supports with preparatory meetings with relevant offices and delegations regarding procedural and organizational arrangements for the sessions of assigned committees and meetings/conferences.
• Provides assistance in planning and implementation activities/processes for the Programme Office on Parliamentary Engagement in Preventing and Countering Terrorism.
• Assists in carrying out language terminology support in the official documents, correspondence, and communication materials in the Arabic Language, as produced by the Unit.
• Assists in the coordination of programme planning and preparation; monitors status of programme proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Ensures that all required services, including the availability and distribution of documents, and personnel are available in order for committees and meetings/conferences to convene according to the schedule.
• Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
• Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
• Drafts programme summaries, coordinates review and clearance process, and coordinates with editor, Arabic translation services, etc. on finalization and publication of report multiple languages.
• Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
• Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
• Performs other duties as assigned.

Qualifications/special skills

Competency: • Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Academic Qualifications: Advanced university degree (Master’s degree or equivalent) in degree in business administration, management, economics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience: A minimum of seven years of experience in programme or project administration, technical cooperation or related area is required. Experience assisting programmes or projects, including the coordination of high-level events and workshops, is required. Experience with administrative policies and procedures in international organisations is desirable.
Language: English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Fluency in Arabic is required.

Additional Information

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Candidates should list all work experience and diplomas in the relevant part of the application. Work experience and diplomas only mentioned in the cover letter will not be considered for screening purposes. Statements must include concrete start and end dates, detailed description of tasks and achievements and whether the experience was obtained in full-time or part-time. Candidates should note that eligibility and fees will be decided based on their submitted application only. There is no option to revise an application after submission.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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