Job Opening

Posting Title: FUEL ASSISTANT, FS5
Job Code Title: FUEL ASSISTANT
Department/Office: United Nations Multidimensional Integrated Stabilization Mission in Mali
Duty Station: BAMAKO
Posting Period: 17 June 2022 - 01 July 2022
Job Opening Number: 22-Logistics and Supply Chain-MINUSMA-184197-F-Bamako (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is in the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), and specifically in the Fuel Unit of Life Support Section. The position will be based in Bamako.

Responsibilities

Within the limits of delegated authority, Fuel Assistant will carry out the following duties:

- Supervises the provision of POL and associated services as appropriate from the Contractor to the sectors regions and sections within the mission;
- Implement procedures to ensure that bulk fuel requests are properly prepared, reviewed and approved so that is fuel delivered to the field in a timely and coordinated manner, to ensure reliable flow of fuel supply for the Mission;
- Implement Fuel related Standard Operating Procedures (SOPs), including those related to Fuel Fraud Prevention, Quality Control (QC)/Quality Assurance (QA), Fuel Consumption Monitoring and, reporting;
- Supervise the process of fuel consumption monitoring, fuel stocks reconciliation - to ensure accountability;
- Provide input on mission POL requirements, and cost-estimates for budget and acquisition planning;
- Participate in technical survey visits during mission start-up and during implementation to ensure the most effective implementation of mission's fuel plan;
- Implement plans for the disposal or redeployment of assets during mission downsizing or liquidation;
- Provide technical input as required in the development and implementation of fuel supply and service contracts, including in preparing Statements of Work, technical evaluation and presentations to Local Committee on Contracts;
- Develop, maintain and update software and databases such as Electronic Fuel Management System (EFMS-2) for tracking, reconciliation and accounting purposes;
- Implement the internal control systems including maintenance of accurate and complete accounting, reporting and all electronic/hardcopy records to ensure proper audit trail;
- Assist in monitoring and analyzing contract performance to ensure compliance with contract terms, schedules and cost objectives;
-Responsible for invoice verification and processing invoice payment in Umoja
- Assist the Contract Management Section/Unit in the resolution of contractual disputes in the course of contract implementation;
- Manage and train Fuel Unit staff as assigned;
- Perform other duties as required.

Competencies

Professionalism: Knowledge of supply operations, practices and contract management. Ability to specify business rules in the specific supply area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High School Diploma is required. Technical or vocational certificate in Petroleum, Oil and Lubricants (POL) supply operations, project management or contract management from internationally recognized organizations is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience is required in three (3) or more of the following areas: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration including budgeting, fuel accounting and invoicing; (3) maintenance/repair of fuel equipment; (4) quality assurance/quality control procedures related to POL operations in a field environment; and (5) Safety, Health and Environmental procedures related to POL operations.

Training in ERP system, such as Umoja or another SAP-based application is required.

In-depth knowledge and experience on EFMS-2 is desirable.

Experience in managing support services of international peacekeeping or military/field operations is desirable.

Knowledge of UN rules, regulations and working practices pertaining to field missions is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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