Job Opening

Posting Title: Individual Contractor (Documents and preparation of intergovernmental meetings)
Department/Office: United Nations Office on Drugs and Crime
Duty Station: VIENNA
Posting Period: 17 June 2022 - 27 June 2022
Job Opening Number: 22-United Nations Office on Drugs and Crime-184294-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Result of Service

• Assist, as a member of a team, in the administrative support of future work of intergovernmental bodies, with a main focus, inter alia, on the eleventh session of the COP-UNTOC, to be held from 17 to 21 October 2022;
• Perform tasks related to awareness-raising, including assisting in and creating visual materials (i.e. power point presentations, brochures and flyers), as well as planning, designing and developing new websites, in close coordination with relevant staff members;
• Process documents, publications and formal/official communications by verifying and submitting documents/texts to ensure compliance with relevant submission standards and regulations as well as formal, protocol and/or other requirements; and assist in the preparation of documents and outgoing official communication, e.g. notes verbales for submission to the translation services and text processing units, by checking accuracy of information, reference material, style and adherence to established formal standards, and by verifying resolutions, quotations etc. and by providing basic reference assistance as necessary,
• Register delegates for intergovernmental meetings with a main focus, inter alia, on the eleventh session of the COP-UNTOC, to be held from 17 to 21 October 2022, and, as appropriate, carry out Gate 1 registrations on the first day of each meeting, prepare lists of participants to send to Conference Management Services after formatting, follow-up on submissions and upload the final list of participants to the UNODC website of such intergovernmental meetings, as appropriate;
• Upload meetings documentation to websites, as appropriate;
• Update webpages of intergovernmental meetings, with a main focus on the eleventh session of the COP-UNTOC, to be held from 17 to 21 October 2022, as appropriate;
• Enter, track and update document information in the electronic Documents, Conference and Production Management System (DCPMS) database; follow-up on submissions and problems which may occur.

Work Location

Vienna

Expected duration

The proposed duration of this contract is for 5 months between July and December 2022.

Duties and Responsibilities

The post is located in the Conference Support Section (CSS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the responsible Crime Prevention and Criminal Justice Officer in the Conference Support Section, and general supervision of the Chief of the Section.
The purpose of the assignment is to support various aspects of the work of the Conference Support Section (CSS), Organized Crime and Illicit Trafficking Branch (OCB), with a main focus on administrative tasks relating to the support of intergovernmental processes and meetings.

Qualifications/special skills

Academic Qualifications: A high school diploma or equivalent is required.
Experience:
- A minimum of one year of experience in conference servicing, processing of multilingual official documentation/correspondence or related area, preferably in an international setting, is required.
- Familiarity with United Nations standards and rules on handling and control of documentation and official correspondence as well as working experience with IT applications (e.g. MS Word and Excel, graphics software, Adobe Acrobat, etc.) and databases management (e.g. Web CMS 3 content editor) is desirable.
Language: English and French are the working languages of the United Nations Secretariat. For the position, fluency in English (both oral and written) is required. Knowledge of another United Nations official language is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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