Job Opening

Posting Title: ASSOCIATE PROGRAMME MANAGEMENT OFFICER, HUMAN SETTLEMENTS, P2 (Temporary Job Opening)
Job Code Title: Associate Programme Management Officer, Human Settlements
Department/Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 27 June 2022 - 10 July 2022
Job Opening Number: 22-Human Settlements-UN-HABITAT-184945-J-Nairobi (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. It is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat envisions well-planned, well governed, and efficient cities and other human settlements, with adequate housing, infrastructure and universal access to employment and basic services such as water, energy, and sanitation.
The Strategic Planning and Monitoring Branch leads in the development of the annual Work Programme for the Organization and related activities; the results based corporate monitoring and reporting of the implementation of the Strategic Plan 2020-2023, coordinates the preparation of substantive reports for submission to UN-Habitat’s governing bodies' and their subsidiary bodies as requested by Member States on the implementation of the Strategic Plan; and for monitoring activities including the Annual Report.
The position is located in the Strategic Planning Unit of the Strategic Planning and Monitoring Branch under the External Relations, Strategy, Knowledge and Innovation Division (ERSKI) of UN-Habitat in Nairobi.

The Associate Programme Management Officer reports to the Chief of the Strategic Planning Unit.

Responsibilities

The incumbent will focus on providing substantive contribution in the planning, development, implementation, monitoring and reporting of the work programme of UN-Habitat.
Within assigned authority, the Associate Programme Officer will be responsible for the following duties:

(i) Participate in the development of the annual work programme and budget for UN-Habitat: Be part if the team that prepares the schedule of work, required tools e.g. guidelines, templates necessary for developing the Annual Programme of Work; Participate in the organized dialogues and workshops by Programme Planning and Budget Division to ensure all needed changes in the development of the Annual Programme of Work are cascaded to the relevant staff; Support the development of the Programme of Work including reaching out to Suprogrammes and regional Offices to ensure that all their inputs are incorporated into the draft annual work programme; Support the collation, review, editing and formatting of the Annual Programme of Work; Consolidate and include all inputs from internal and external reviews ensure they are reflected in the updated document; Support intergovernmental processes including review of work programme and budget document by the UN-Habitat Executive Board, the Committee on Permanent Representatives; the Advisory Committee on Administrative and Budgetary Questions (ACABQ) and Committee for Programme and Coordination (CPC); including preparation of support documents; Upload the fascicles into the Strategic Management Application in Umoja.
(ii) Participate in monitoring and reporting of the Annual Programme of Work: Lead in development of tools required for reporting on the Annual Programme of Work implementation as and when required for review; Support managers in reporting on annual work programme and uploading the performance information in UMOJA in relation to implementation of deliverables, update of indicator data, and results achieved at outcome level for Annual Programme of Work; Support preparation of the Quarterly reports and annual progress report for Annual Programme of Work implementation, including tools development, data analysis, review of case stories, report design and layout;
(iii) Coordinate the deployment and use of Integrated Planning Monitoring and Reporting system (IPMR) within ERSKI: Coordinate the preparation and submission of a full division-wide user mapping of staff members to the 3 IPMR roles; Support organization of discussion forums/meetings as may be necessary with ERSKI Core Users; Coordinate the inputs of ERSKI into the overall corporate discussions related to the deployment of IPMR in UN-Habitat; Participate in discussions with other focal points (from other divisions and regions) in relation to the best approach to take in the deployment of IPMR across the Agency and within ERSKI specifically (including delivering of training)
(iv) Participate in coordination of Results based Management activities: Be part of the team that develops required RBM training tools and materials and facilitates training RBM for Regional Offices and the Headquarter staff; Provide relevant training statistics whenever needed for senior management and donor reviews; Ensure efficient and effective training for institutionalization of RBM in UN-Habitat carried out.

Competencies

PROFESSIONALISM: Knowledge and understanding of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

An advanced university degree (Master’s degree or equivalent) in social sciences, public information, information management, or other relevant social is required. A first level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

Experience in strategic planning, programme monitoring, and reporting processes of international organizations is desirable.

Experience in planning and reporting with an Enterprise Resource Planning (ERP) system is required.

Work experience with SAP/Umoja is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is desirable. NOTE: 'Fluency' equals a rating of 'fluent' in all four areas (speak, read, write and understand) and 'Knowledge of' equals a rating of 'confident' in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for 6 months. The position may be extended subject to funding availability. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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