Job Opening

Posting Title: Standards and Procedures Officer, Airworthiness, P4
Job Code Title: Technical Officer
Department/Office: International Civil Aviation Organization
Duty Station: MONTREAL
Posting Period: 27 June 2022 - 27 July 2022
Job Opening Number: 22-Aviation-ICAO-185030-R-Montreal (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. The Air Navigation Bureau provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the Universal Safety Oversight Audit Programme (USOAP) using a Continuous Monitoring Approach (CMA) that monitors all States on a continuous basis.

The Safety and Air Navigation Oversight Audit Section (OAS) of the Monitoring and Oversight (MO) entity of the Air Navigation Bureau (ANB) is responsible for the implementation of the ICAO Universal Safety Oversight Audit Programme (USOAP), which is aimed at ensuring the effective implementation by ICAO Member States of safety-related Standards and Recommended Practices (SARPs) and associated procedures using a continuous monitoring approach. The Section is responsible to identify safety deficiencies in Member States by conducting various USOAP activities such as safety oversight audits, ICAO Coordinated Validation Missions (ICVMs), off-site validation activities, assess associated safety risks, and develop assistance strategies. The Section is also responsible for reporting on audit findings and for determining the impact on aviation safety arising from the lack of effective implementation of the critical elements of a safety oversight system.

The incumbent will normally work independently in the coordination, preparation, conduct, reporting and analysis of audit missions and focus in the area of Airworthiness of Aircraft. General guidance will be provided by the Chief, Safety and Air Navigation Oversight Audit Section (C/OAS). Coordination of the work programme will be done through C/OAS and the Chief, Oversight Support Unit (C/OSU).


Function 1 (incl. Expected results)
Participates in USOAP CMA activities, achieving results such as:
• Plan, prepare for, and participate in, the conduct of safety oversight audit and validation missions, either as a team leader or team member, to determine States’ capacity for safety oversight by verifying compliance with the Chicago Convention or national regulations, conformance with ICAO Standards and adherence to ICAO Recommended Practices and procedures and good aviation safety practices.
• Conduct analyses of USOAP CMA activities’ findings and corrective action plans in the area of airworthiness of aircraft submitted by States to enable ICAO, States and international organizations to prioritize actions to resolve safety concerns.
• Represent ICAO in international and regional USOAP CMA activities: meetings, conferences, symposia and other related events.
• Provide training to team members and team leaders on the conduct of USOAP activities.

Function 2 (incl. Expected results)
Ensures timely development and preparation of reports for transmittal to Member States, achieving results such as:
• Review audit findings, reports, corrective action plans and any other information submitted by States in the area of airworthiness of aircraft.
• Review updates on the progress submitted by States in reviewing safety-related deficiencies identified through the USOAP for posting on the public website of ICAO and USOAP restricted website.
• Perform quality control on audit and validation reports and related documentation to ensure consistency and adherence to the established report preparation standards and requirements.
• Prepare mission reports and follow up on actions thereof.

Function 3 (incl. Expected results)
Contributes to the evolution of USOAP CMA, achieving results such as:
• Ensure all questionnaires related to airworthiness of aircraft matters are maintained up to date to keep pace with the latest Annex amendments and associated guidance material.
• Manage and maintain the information contained in the Universal Safety Oversight Audit Programme (USOAP) online framework (OLF) primarily in the area of airworthiness of aircraft.
• Maintain and update the Computer-based Training (CBT) as appropriate, in the area of airworthiness of aircraft.
• Lead the activities related to the enhancement of the protocol questions and methodology related to the assessment of the implementation of the State Safety Programme in the area of airworthiness of aircraft.

Function 4 (incl. Expected results)
Maintains liaison with, and provides specialized advice to Member States, ANB Sections, ICAO Bureaus and ICAO Regional Offices and USOAP qualified experts, achieving results such as:
• Coordinate with State National Continuous Monitoring Coordinators (NCMCs), staff from ICAO Regional Offices, and staff from ANB Sections and other ICAO Bureaus on USOAP-related matters, specifically in the area of airworthiness of aircraft.
• Respond to queries related to USOAP from States, Secretariat and ICAO USOAP qualified auditors, assessors and subject matter experts, primarily in the area of airworthiness of aircraft.

Function 5 (incl. Expected results)
Supports the implementation of USOAP CMA, achieving results such as:
• Contribute to the improvement of the Monitoring and Oversight Quality Management System by applying quality assurance techniques and participating in the conduct of internal audits, in accordance with ISO requirements.
• Participate in the preparation and conduct of safety oversight-related training courses, seminars/workshops in accordance with the Quality Management Systems Procedures (QMSPs).
• Assist in the preparation of reports and working papers for the Assembly, the Council and the Air Navigation Commission.

Function 6 (incl. Expected results)
Performs other related duties, as assigned.


Professionalism: Possesses sound knowledge of aircraft airworthiness; has experience of management of compliance with ICAO SARPs; understands the concept of civil aviation safety oversight of a State; is capable to write clearly and concisely and to present articulate verbal reports; is sensitive to cultural differences and able to work within different cultural environments; is able to use personal computers and contemporary software; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.


A first-level university degree in an aviation-related technical discipline or in a related field is required.

Work Experience

• A minimum of ten (10) years’ experience working in an aviation environment, such as an airline, an approved organization involved in the maintenance of aircraft, engines, propellers and associated parts or similar aviation-related organization in the airworthiness domain is required.

• At least five years’ experience in a Civil Aviation Authority, in an aviation safety role involving practical experience at a management level, including certification of air carriers or approval of maintenance organizations and conduct of safety oversight audits or inspections is required.

• Certification as a USOAP auditor is desirable.

• Experience in a maintenance, engineering design or manufacturing organization or similar body as an aeronautical engineer or aircraft maintenance engineer is desirable.

• Experience in airworthiness management, such as in an approved maintenance organization or preparing maintenance control programmes is desirable.

• Experience in the implementation of quality management systems and/or safety management systems is desirable.

• Experience in safety management certification as an ISO auditor is desirable.


• Fluent reading, writing and speaking abilities in English, and either French or Spanish, are required.
• A working knowledge of any other language of the Organization (Arabic, Chinese, Russian) is desirable.


Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

The ICAO Assembly reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”
Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level P-4 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*)
USD $75,602 + USD $35,760
(*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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