Job Opening

Posting Title: Finance And Budget Assistant (Two positions), G5
Department/Office: Office of Information and Communications Technology
Duty Station: NEW YORK
Posting Period: 13 July 2022 - 26 August 2022
Job Opening Number: 22-Finance-OICT-185718-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

These positions are located in the Cost Recovery Unit of the Enterprise Programme Management Section (EPMS) of the Office of Information and Communications Technology (OICT) at the United Nations Headquarters (UNHQ). The incumbents will report to their Unit Supervisor.


Within limits of delegated authority, and in line with the OICT Service Management Framework and cost recovery procedures, the Finance and Budget Assistant will be responsible for the following duties:

• Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates, in terms of supporting the Unit Supervisor or Finance/Budget Officers(s), extracts information and generates expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for their attention.
• Researches/compiles data and other information required by the Unit Supervisor or Finance Budget Officer(s) in the review and analysis of relevant proposals.
• Consolidates data and provides support to the Unit Supervisor or the Finance/Budget Officer(s).
• Assists the Unit Supervisor or Finance/Budget Officer(s) in the preparation/finalization of various reports, performing preliminary analysis of variances between amounts charged and amounts recovered.
• Prepares records in Umoja and reviews them to ensure that funds are available and the correct account has been used.
• Assists the Unit Supervisor or the Finance/Budget Officer(s) with data input, verifies accuracy of input data, and ensures consistency of data between previous and new entries. Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with general format standards; cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Unit Supervisor or Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of reports.
• Records and reconciles payments to service providers and vendors and acts as focal point for their receipt and respective processing. This includes, amongst other things: calculates, inputs, and verifies charges against tariff and contractual rates for inconsistencies and disagreements; ensures reimbursement of erroneous charges; maintains and records invoices and payments assuring accuracy and completeness of documents and communicates discrepancies to supervisors.
• Prepares cost recovery chargeback reports for services provided.
• Prepares and distributes usage statements and detail reports to all offices that receive information technology services.
• Maintains and updates a main database of account numbers for the proper charge-back of the information technology services to the various Headquarters offices and departments, United Nations (UN) entities, specialized agencies and offices away from Headquarters.
• Liaises with officials from telephone service providers in connection with billing-related matters.
• Provides assistance and handles a variety of relatively complex verbal and written inquiries from end-users and departmental focal points, including the provision of detailed information on processes, and assists and trains in application functionalities and procedures related to the efficient use of the UN telecommunication billing system.

• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with UN policies and procedures.
• Drafts routine correspondence with respect to enquiries, from service providers, staff members, UN offices and department focal points, related to relevant financial, budget or other matters.
• Prepares/compiles sample texts for communications originated by the Section.
• Maintains and keeps up-to-date files and records for the Unit.
• Provides administrative support and escalates problems encountered to the Head of the Organizational Unit and/or Finance/Budget Officer(s), as required.
• Participates in the training activities related to the Unit's work, including the preparation of training material, compilation of relevant information; and provision of on-the-job training to junior staff.
• Keeps abreast of developments in new technologies and applied accounting practices.
• Performs other related duties as assigned.


Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


High school diploma or equivalent is required.

Work Experience

A minimum of five years of experience in finance, budget, accounting, audit, human resources, administrative services or related area is required.

Experience in accounting in an information technology environment is desirable.

Experience working with spreadsheets, word-processing and database applications is desirable.


English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.


Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Appointment or assignment against these positions is for an initial period of one year.

The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

These positions are subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


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