Job Opening

Posting Title: ELECTORAL OFFICER (Voter Registration/ITC ), P4
Job Code Title: ELECTORAL OFFICER
Department/Office: United Nations Mission in the Republic of South Sudan
Duty Station: Juba
Posting Period: 20 July 2022 - 09 August 2022
Job Opening Number: 22-Electoral Affairs-UNMISS-186693-F- (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The position is located in the United Nations Mission in South Sudan (UNMISS).

The United Nations Security Council adopted resolution 2567 (2021) deciding that UNMISS’s mandate is designed to advance a three-year strategic vision to prevent a return to civil war in South Sudan, to build durable peace at the local and national levels, and to support inclusive and accountable governance and free, fair, and peaceful elections in accordance with the Revitalised Peace Agreement.

The position is based in Juba and is located in the Electoral Affairs Division. The Electoral Officer (Voter Registration/ITC) will be under the direct supervision of the Senior Electoral Officer.

Responsibilities

The Electoral Officer (Voter Registration/ITC) will assist the Electoral team of UNMISS, in carrying out the following duties and responsibilities:
• Maintain a close working relationship with, and advise, the South Sudanese electoral authorities throughout the planning and implementation of the voter registration, and broader electoral, process;
• Assess previous voter registration methodology and provide technical advice on voter registration options based on comparative experience and international best practices;
• Support the design and implementation of electoral programs and processes in the fields of IT and communication technology and data processing/analysis;
• Support, in coordination with relevant institutions, the development of IT processes and infrastructure for the collection of data regarding female participation and provide advice to national authorities on appropriate measures for data capture of gender disaggregated information;
• Support the South Sudanese electoral authorities in the review and evaluation of their existing IT systems and recommend improvements in light of international best practices;
• Assist in assessing information technology requirements with reference to the voter registration process, candidate registration and results and disputes management;
• Assist in the design, implementation and monitoring of data processing operations;
• Advise on mechanisms and necessary tools to ensure data and IT equipment security;
• Provide technical advice on IT applications in all phases of electoral operations, as needed;
• Recommend and facilitate the implementation of specific programmes and activities aimed at strengthening the technical and operational capacity of the electoral authorities;
• Provide support, technical assistance and advice in the above areas, as required;
• Contribute to capacity-building of national counterparts and strengthening of national institutions;
• Establish and maintain professional and productive partnerships with national counterparts and other key stakeholders and partners in the electoral process;
• Provide regular briefings and reports in the assigned area of responsibility;
• Supervise and manage the performance of national and international staff assigned to the area of responsibility;
• Perform other related duties as required.

Competencies

Professionalism: Demonstrates in-depth understanding of and ability to evaluate electoral processes; knowledge of all aspects of electoral processes and their technical and political implications. Strong analytical and evaluative skills. Understanding of electoral operations in a UN or similar multilateral environment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in Computer Science, Information and Communications, or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in delivering electoral operations, including in an international context, is required.

At least three (3) years of experience in supervising, implementing, supporting or advising electoral management bodies on voter registration and ICT is required.

Previous experience in managing and coordinating complex projects is required.

Experience in developing countries is required.

United Nations electoral experience in a peacekeeping operation, political mission and/or a UN agency or other relevant international electoral experience is required.

Experience in post-conflict situations is desirable.

Previous experience of managing teams of different backgrounds and nationalities is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (spoken and written) is required

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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