Job Opening

Department/Office: United Nations Mission in the Republic of South Sudan
Duty Station: ENTEBBE
Posting Period: 27 July 2022 - 10 August 2022
Job Opening Number: 22-Transportation-UNMISS-186985-F-Entebbe (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located within Aviation Section of the United Nations Mission in South Sudan (UNMISS). The Air Operations Assistant will be based in Entebbe and will report to the Chief Air Operations Officer (MAOC) in Juba. Entebbe classified in the "B" category and as a family duty station.


Within delegated authority, the Air Operations Assistant will carry out the following duties:

•Coordinates and plans air transportation activities in accordance with the Standard Operating Procedures (SOPs), UN directives, Department of Peacekeeping Operations.
•Ensure air operations activities are conducted in compliance with Air Task Orders (ATOs), Standard Operating Procedures, UN directives, ICAO, IATA and the host country’s aviation standards, practices, procedures, and regulations.
•Provides inputs to the management for the efficient, effective and safe use of the UN air assets.
•Coordinate routine (regular passenger/cargo, logistics, resupply) flights, special (causality and medical evacuation, VIP) flights and military operational flights.
•Determination of Aircraft Specifications, Coordinate Procurement Processes (ITBs), manage Aircraft Contracts /Letter of Assist (LOA).
•Participate in the development of UNMISS Aviation Operational Requirements, Assessment of Aircraft Cost / Budget Estimates;
•Monitors technical and safety performance of aviation assets.
•Verify airfields/Air terminal(s) and landing sites are suitable and equipped for UN air operations in accordance with the requirements of DOS Aviation manual, SOPs and UN AVSTADS
•Monitors and evaluates compliance with the Department of operational support (DOS) Aviation Safety Programme and corrects aviation safety deficiencies.
•Coordinates distribution of aviation safety documents to concerned personnel within the Mission.
•Assists in conducting inspections of aircraft, aircrews and ground handling service providers to ensure compliance with the provisions of the long-term aircraft charter agreements, Letters of Assist (LOAs),
ground handling contracts; and properly certified in accordance with the Annex 8 to the Chicago Convention.
•Produces aircraft performance, carrier assessment and contract completion reports.
•Liaises with relevant aviation authorities for the coordination of flight clearances.
•Assists in the development and implementation of the Mission Aviation SOPs.
•Creating/developing and managing electronic application/database reports, visualizations, and dashboards.
•Diagnosing and troubleshooting all aviation application/databases errors.
•Maintain, monitor, and continually improve aviation systems and applications
•Coordinate and ensure aviation security activities related to operations at airfields/air terminals used for UN operations
•Train and provide technical assistance and support to stakeholders for proper access to electronic systems and applications.

•Performs other related duties as required


Proven analytical and evaluation skills. Thorough knowledge of all forms of air transportation activities. Thorough knowledge of aviation safety requirements. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; demonstrated analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


High School Diploma or equivalent is required.

Job - Specific Qualification

Relevant training in Air Transportation or related field is desirable

Work Experience

At least 8 years of progressively responsible experience in aviation including at least 4 years in an occupation directly related to air transport operations, air traffic control, Flight dispatch, Pilot, Cabin crew, Flight Engineer, air navigation services, airport terminal operations, or aviation electronic applications is required.

Experience in at least two of the following fields is required:
- Flight Operations
- Airfield Management
- Flight Dispatch
- Flight following/air traffic control
- Quality assurance
- Contracts Management/Airworthiness inspectors
- Resource management/ budget/finance/accounting for air transportation services

Experience in the use of ICAO standards and recommended practices is desirable.

Knowledge of UN financial regulations and rules is desirable.

Experience in developing Statements of Requirements and Scope of Works for Aviation Specialized Goods and Support Services, as well as Conduct evaluations on goods and services bids is desirable.


English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.


Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already
placed on pre-approved rosters, following a review by a United Nations Central Review
Body. Only roster applicants who were placed on rosters with similar functions at the same
level are considered to be eligible candidates. Eligible applicants receive an email inviting
them to apply. Rostered applicants are encouraged to apply only if they are interested and
available to take up the position at the duty station/s specified in the Job Opening. Applying
to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged
to apply and will be given full consideration in accordance with the United Nations efforts to
increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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