Job Opening

Posting Title: PROGRAMME MANAGEMENT OFFICER, P4
Job Code Title: PROGRAMME MANAGEMENT OFFICER
Department/Office: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Duty Station: GOMA
Posting Period: 21 September 2022 - 20 October 2022
Job Opening Number: 22-Programme Management-MONUSCO-187481-R-Goma (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located in the United Nations Organisation Stabilisation Mission in the Democratic Republic of the Congo (MONUSCO). The Programme Management Unit (PMU) of the office of the Deputy Special Representative of the Secretary General for Protection and Operations (DSRSG PO) is based in Goma. The position reports to the Chief of Office to the DSRSG PO. The focus of these jobs is to lead or direct the planning, implementation, monitoring and evaluation of programmes, operations, policy development and implementation, and other activities.

Responsibilities

Under the supervision of the Chief of Office, ODRSG PO and within delegated authority, the Programme Management Officer will be responsible for the following duties:

-Manage and oversee the Mission’s program Management Unit under the supervision and guidance of the CoO ODSRSG PO.

-Provide regular and updated strategic overviews of the portfolio of programmes in relation to the achievement of the Mission's strategic objectives based on analysis of program related information provided by program owners and HoO.

-Analyze interfaces and interdependencies between programmes and recommend appropriate actions.

-Track and report progress against program plans based on analysis of program related information provided by program owners and HoO and recommend appropriate actions.

-Serve as the custodian of the repository of programme and project information and documentation, and ensure version control through appropriate configuration management; to include maintaining master copies of all programme information; maintaining, controlling and updating programme and project documentation; establishing and maintaining an indexed electronic library of program and project documentation.

-Oversee the implementation of the Grantor Management module ensuring adequate capacity in the mission to carry out new processes including the reporting of programme and project data to Senior Management.

-Serve as Certifying Officer in the new Umoja module.

-Assist in establishing consistent management practices across programs (planning, reporting, change control, risk analysis) by contributing to the design and establishment of programme and project management infrastructures, to include standards, procedures and processes, and monitoring compliance.

-Assist programme owners and HoO with:
1. Formulation and approval of program and project plans
2. Tracking of progress against program and project plans
3. Program budget control by facilitating and keeping track of funds implementation, and maintaining status reports of all projects for all programmes;
4. Risk, issue and change control management by maintaining and updating risk and issue registers related to each programme; tracking changes and monitoring items requiring action, prompting for timely action and reporting on whether actions have been carried out
5. Provision of consultancy-like support to project delivery teams in the field offices.

-Develops, implements and evaluates assigned programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions.

-Provides substantive backstopping to consultative and other meetings, conferences, etc., including proposing agenda topics, identifying participants, preparation of documents and presentations, etc.

-Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).

-Perform other duties as directed by the Chief of office.

Competencies

Professionalism: Knowledge of political, social and economic environment and their impact on a mission mandate implementation. Knowledge of operational aspects of national, bilateral or multilateral aid programmes. Ability to conduct independent research and analysis, identify issues, and recommend solutions. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in international relations, social sciences, business administration, management, economics or a related field. A first level university degree with a combination of two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Prince2 certification is desirable.

Work Experience

A minimum of seven years of progressively responsible experience in social sciences, governance, international relations, administration, civil or humanitarian affairs, post-conflict recovery and/or development, programme management, or a related field is required.

Experience in the management of programmes/projects is required.

Experience in the United Nations Common System (UN peacekeeping political missions, or UN agencies, Funds and Programmes) or a comparable international organization or non- governmental organization in a conflict or post-conflict environment is desirable.

Experience in administrative policies, procedures, and practices; skills in databases; Enterprise Resource Planning (ERP); and other management systems is required.

Experience in the area of Community Violence Reduction (CVR) or similar Quick-Impact Projects (QIP) type projects is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English and French (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• The United Nations Secretariat is committed to achieving a 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

• Staff members are subject to the authority of the Secretary-General and assignment by him or her. In this context, all staff is expected to move periodically to new functions in their careers by established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

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