Job Opening

Posting Title: INTERN - Project Management Support, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Department of Operational Support
Duty Station: NEW YORK
Posting Period: 02 August 2022 - 30 October 2022
Job Opening Number: 22-Administration-DOS-187682-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

These positions are located in the Office of Supply Chain Management (OSCM) in the Department of Operational Support (DOS).

The programme is normally full-time, i.e. an intern is expected to work five days per week (9:00 a.m. - 5:00 p.m.) in the department or office of the Secretariat to which he/she is assigned, carrying out his/her tasks under the supervision of a staff member - the supervisor. Our Interns work as full members of our team, pursue projects that are designed to make a significant difference in OSCM and have opportunities to learn about the United Nations overall. (Total
of 35 Hours per week). Daily responsibilities will depend on the individual's background, the business unit to which he/she is assigned and the period during which he/she will undertake the internship.

The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away-from headquarters, field missions, and UN regional commissions.

The Office of Supply Chain Management includes the Office of the Assistant Secretary- General for Supply Chain Management, Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre, Aviation Safety Section and the Enabling and Outreach Service.

Responsibilities

Our interns work as full members of our team, pursue projects that are designed to make a significant difference in OSCM, and have opportunities to learn about the United Nations overall.

OSCM offers the following internship opportunities:

Area 1: Executive and Management Support
This track requires good writing, communication, planning, and organizing skills.
• Support the preparation of senior-level meetings, conferences, and engagements.
• Prepare research, analysis, and policy options for improved operational support.
• Attend meetings with UN counterparts and committees, and coordinate follow-up to decisions.
• Assist in speechwriting, messaging, preparation of reports and background documents.
• Develop tracking tools and/or databases for the compilation and management of records, files, official documentation, audits etc
• In consultation with the programme manager, review, analyze and revise manuals, standard operating procedures, policies, and other relevant documents for procurement, supply chain, administration,
• Support various working groups related to contingent Owned equipment, category management,

Area 2: Strategic and Project Support
This track requires analytical, research and project management skills.
• Help to analyze and monitor the performance across functional areas, including supply chain, uniformed support, planning and operational support, and administrative support.
• Support work on priority projects such as specific innovation initiatives.
• Support design, drafting, and implementing strategic priorities such as departmental-wide performance framework, client relationship models, etc.
• Assist with the preparation, coordination and monitoring of various initiatives and projects.
• Conduct market research for various sourcing activities and solicitations.

Competencies

Communication
• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others, and responds appropriately
• Asks questions to clarify and exhibits interest in having two-way communication
• Tailor's language, tone, style, and format to match the audience
• Demonstrates openness in sharing information and keeping people informed

Planning and Organizing
• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities as required
• Allocates appropriate amount of time and resources for completing work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary

Technological Awareness
• Actively seeks to apply emerging technology across tasks
• Keeps abreast of available technology
• Understands applicability and opportunities of technology for the organization

Education

To qualify for an internship with the United Nations Internship Programme, applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent);
•Be computer literate in standard software applications;
•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Area 1: Executive and Management Support
We seek candidates with relevant coursework in International Relations, Global Affairs, Management, Economics, Public Affairs, or Public/Business Administration, Human Resources.

Area 2: Strategic and Project Support
We seek candidates with relevant coursework in Business Administration, Management, Strategy Development, Project Management, Operations Research, or Public Administration.

Kindly confirm your area of interest among the following: Procurement, Logistics, Human Resource, Learning and Training, Engineering, Health and Medical, Aviation, Information Technology, Administration.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment

Short-listed candidates will be contacted by the hiring manager directly and may be required to participate in a written test and/or telephone interview.

Special Notice

Duration: The internship is for a minimum of two (2) months, up to a period of 6 months. A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed..

The Cover Note must include:
• Title of degree you are currently pursuing, and the specific subjects taken
• Expected Graduation Date (when you will be graduating from the programme)Your availability for the internship (start and end date), as we recruit interns throughout the year for assignments of at least 3 months. Please note that start and end dates are flexible:
• Winter/Spring (January to April); Summer (May to August); Fall (September to December)List IT skills and programmes that you are proficient in
• Explain why you are the best candidate for the Office of Supply Chain Management
• Explain your interest in the United Nations Internship Programme
Confirm your area of interest among the following: Procurement, Logistics, Human Resource, Learning and Training, Engineering, Health and Medical, Aviation Information Technology, Administration.
• In your Personal History Profile (PHP), be sure to include all past work experiences, IT skills and programmes that you are proficient in, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted. Your application will be evaluated based on the information provided in the PHP and not on any attachments.
• Your VISA status must be mentioned. The intern will be responsible for obtaining and financing the necessary visas. Students with F1 VISA will have to request OPT/CPT to perform the Internship within the UN.
• The internship is UNPAID and full time.
• Interns work five days per week (35 hours) under the supervision of a staff member in the office to which they are assigned. Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of
America, interns who are not United States citizens, permanent residents or not currently in the United States on a nonimmigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required,
employment authorization, allowing them to undertake the internship.
• Applicants who are children or siblings of a staff member shall not be eligible to apply for an internship at the United Nations.
• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated
in the application. Please do NOT plan or initiate any travel or report to UNHQ until you are told to report in writing.
• The internship is UNPAID All costs related to travel, insurance, accommodation, and living expenses must be borne by either the interns or their sponsoring institutions
• Interns work five days per week (35 hours) under the supervision of a staff member in the office to which they are assigned.
• Confidentiality is a key factor.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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