vacance de poste

Intitulé publication: SUPPLY ASSISTANT, G6
Intitulé code d’emploi: Assistant aux approvisionnements
Département / Bureau: Force des Nations Unies chargée du maintien de la paix à Chypre
Lieu d'affectation: NICOSIA
Période de candidature: 07 septembre 2022 - 06 octobre 2022
No de l’appel á candidature: 22-Logistics and Supply Chain-UNFICYP-189649-R-Nicosia (M)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

This position is located in United Nations Peacekeeping Force in Cyprus, Nicosia. The incumbent will report to the Senior Transport Assistant or to his/her designate.

Responsabilités

Supply

-Receives requests and allocates approved requests for furniture, supplies and/or equipment to various departments, sections of the mission.
-Makes periodic surveys of departments, sections, or missions to ensure appropriate use of allocated furniture, supplies and/or equipment.
-Communicates with the office space project managers to understand the furniture needs of the projects and coordinate the ordering and delivering of furniture for these projects.
-Replenishes stock room or warehouse with furniture, supplies and/or equipment, and ensures that these items are securely and properly stored.
-Advises on purchase schedules taking into account needs for anticipated replacement of, and replacement programmes for, existing supplies, furniture, and/or equipment.
-Conducts receiving and inspection formalities for incoming items; makes necessary arrangements to return damaged or defective inventoried items.
-Liaises with vendors (moving companies) involved with the transfer of office furniture, items and/or equipment from outside locations.
-Assists with initiating requisitions, verifying funding, performing technical evaluations, providing comparative reports of proposed bids, providing preliminary recommendations of successful bids and certifying invoices for payment within the Integrated Management Information System (IMIS) or the Field Assets Control System (FACS).
-Analyses and suggests improvement to the efficient operation of stockroom or warehouse operations.
-Analyses trends on usage, costs, stocking levels, etc. and prepares periodic reports and statistical information.
-Assists in providing detailed specifications for new equipment acquisitions and in making suggestions for adapting existing equipment to new environments.
-Assists in devising systems contract Requests for Proposals (RFPs).

Inventory

-Assists new mission survey/start-up team by initializing the accounting records for the Property and Control Inventory Unit, supervising the Receiving and Inspection of all UN owned property, participating in the In-Survey of contingent owned equipment, evaluating requirements and producing initial assessments for mission budget planning for Supply Section commodities.
-Develops, in close collaboration with the computer programmer, systems design for inventory assets tracking applications including file structure, records and screen layouts; test new or modified applications for suitability to unit requirements and make recommendations for improvements.
-Assists in taking physical inventories of field mission's property and in investigating and reconciling discrepancies.
-Ensures that the field mission's assets are bar-coded, decaled and tagged as per the guidelines.
-Assists in managing and maintaining a comprehensive electronic database of expendable and non-expendable property.
-Assists in preparing a variety of monthly, yearly and ad hoc inventory reports of the field mission's property as required, including those on surplus (damaged/obsolete) non-expendable property, on consumption, proposed consumption and local/HQ procurement lead-time for non-expendable property, etc.
-Assists in supervising sales and/or disposals of property.
-Assists in preparing and issuing catalogues listing non-expendable property together with code numbers.
-Provides training and advises to Property Record Custodians on inventory-related matters.
-Provides administrative and technical support in managing UN owned field assets or other UN owned property in relevant UN asset control databases (e.g. Field Asset Control system (FACS), Scandata, ProcurePlus, etc.) and trains users on these databases; proposes, implements and/or monitors technical or procedural changes to relevant database(s) as necessary and carries out preliminary programming and testing of those changes within the system.
-Performs verification and data migration of existing property control databases and the migration of data between other UN asset control databases.
-Supervises staff within Unit.
-Performs other duties as required.

Compétences

Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Knowledge of the Organization's financial rules and regulations, as well as budgetary, administrative procedures, policies and directives, with respect to specialized tasks in supply management, logistics and transport operations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Formation

High school diploma or equivalent is required.

Expérience professionnelle

A minimum of seven (7) years of progressively experience in inventory and supply management, property management, logistics, procurement, warehousing, administrative services, or related area is required.

Experience in a supervisory role is required.

Experience in an international organization is desirable.

Experience working with Supply Operating Systems related to transport equipment and materials is desirable.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required.

Méthode d'évaluation

Evaluation of qualified candidates may include an assessment exercise which may by followed by competency-based interview.

Notice spéciale

Applicants in the General Service category shall meet the relevant employment requirements of the host country (Republic of Cyprus), including fulfilling visa or work permit stipulations.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

La considération dominante dans l’engagement, la mutation ou la promotion du personnel est la nécessité de s’assurer les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. En acceptant une offre d’engagement, les membres du personnel sont soumis(es) à l’autorité du Secrétaire général, qui peut leur assigner l’une quelconque des tâches ou l’un quelconque des postes de l’Organisation des Nations Unies, conformément à l’alinéa c) de l’article 1.2 du Statut du personnel. Dans ce contexte, tous les membres du personnel recrutés sur le plan international sont tenus de changer de fonctions périodiquement à l’intérieur d’un même lieu d’affectation ou dans un autre lieu d’affectation, dans les conditions fixées par le Secrétaire général.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

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Désolé, cet appel à candidature n'est plus disponible.
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