Job Opening

Posting Title: INFORMATION AND RECORDS MANAGEMENT OFFICER, P4 (Temporary Job Opening), P4 (Temporary Job Opening)
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: INDEPENDENT INVESTIGATIVE MECHANISM FOR MYANMAR
Duty Station: GENEVA
Posting Period: 12 September 2022 - 11 October 2022
Job Opening Number: 22-Information Management Systems-IIMM-190318-J-Geneva (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Independent Investigative Mechanism for Myanmar (IIMM) was established by the Human Rights Council in its resolution 39/2, adopted on 27 September 2018. The creation of the IIMM was welcomed by the General Assembly in its resolution 73/264, adopted on 22 December 2018. This position is located in Geneva, Switzerland within the Information Systems Management Section (ISMS) of the IIMM. The Information and Records Management Officer reports to the Chief of ISMS.

Responsibilities

Under the direct supervision of the Chief of ISMS, the Information and Records Management Officer will perform the following functions:

- Supports the Chief of the ISMS, in reviewing, and providing a comprehensive assessment of the existing information governance (IG) structure, to identify missing elements and recommend remedial actions including technical and staffing solutions.
- Works cross-functionally and collaboratively across the IIMM to develop a strategic vision for an information governance programme for non-evidentiary materials as well as developing a suitable archiving strategy and process for the Mechanism’s investigative, administrative and operational data as a whole.
- Within the parameters of established UN policies, and the internal Policies and Procedures Group (PAPG), facilitates, drafts, and oversees the implementation of policies, procedures and guidelines affecting the development and maintenance of the IIMM’s records, archives and delivery of reference services, and systems management.
- Ensures access to, and control of, the IIMM’s information and records, by systematic preservation, organization, cataloguing, indexing, maintenance and disposition of UN records with particular attention to information security and classification/declassification measures.
- Identifies and recommends practical, procedural and technical solutions to ensure compliance with policies, retention schedules, security requirements, transfer requirements, and archival policies.
- Coordinates declassification reviews by liaising with record originating offices.
- Provides guidance on the lifecycle, organisation and management of investigative materials and products residing outside of the current evidence management and eDiscovery systems.
- Develops and oversees the delivery of information and records-management training to IIMM personnel regarding activities, tools, and services; including document, data, web publishing and records management, drawing upon standard training approaches defined by the United Nations.
- Assists in the evaluation of emerging technologies (including software applications and associated hardware) for integrating records created in diverse systems into an electronic recordkeeping system.
- Participates, as required, in working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards.
- Other responsibilities related to information and records management, as may be required.

Competencies

Professionalism: Demonstrates professional competence and mastery of information governance and records management as well as the archiving needs and practices of the United Nations in line with their policies and standards relevant to electronic and hardcopy records. Exhibits the ability to be creative and innovative in a fluid environment while ensuring compliance with requisite United Nations policies and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Education

Advanced university degree (Master's degree or equivalent degree) in information science, information systems, computer science archival, law, library sciences, information or evidence management, social science or related field. A first level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Certification in Information governance or Records Management is desirable.

Work Experience

A minimum of 7 years of progressively responsible experience in information governance, electronic archiving and/or records management is required.

Prior professional experience in the legal field and/or litigation project management is required.

Experience implementing UN Secretariat records management requirements is desirable.

Experience working at an international court, tribunal or investigative mechanism is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is funded by extra-budgetary resources and is available for up to 364 days. The appointment or assignment and renewal thereof is subject to the availability of the funds.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

An impeccable record for integrity and professional ethical standards is essential.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a
diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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