Job Opening

Posting Title: MOVEMENT CONTROL OFFICER, FS6
Job Code Title: MOVEMENT CONTROL OFFICER
Department/Office: United Nations Mission in the Republic of South Sudan
Duty Station: JUBA
Posting Period: 15 September 2022 - 29 September 2022
Job Opening Number: 22-Transportation-UNMISS-190907-F-Juba (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in Juba, in the Operational Oversight Unit, Office of the Chief Supply Chain Management Service of the United Nations Mission in the Republic of South Sudan. Juba is classified in the "E" category and as a nonfamily duty station. The Movement Control Officer will report directly to the Chief of Unit.

Responsibilities

Within delegated authority, the Movement Control Officer will carry out the following duties:

• Coordinates the activities of a regional movement control office within a specific geographic
area in a field mission.
• Participates in coordination of the provision of reliable, cost effective and efficient
movement control services for the transportation of passengers and cargo (including
dangerous goods requiring special handling) within the area of responsibility.
• Coordinates the inbound activities for freight into the mission in accordance with mission
supply chain plan with Vendor, Procurement, Centralised Warehouse and all other parties
concerned.
• Contacts vendor to confirm delivery status and to review shipment documents to secure that
goods are delivered according to the agreed terms and conditions on the Purchase Order.
• Collects, checks and updates information (e.g. ETA, quantities, etc.) and documents (e.g.
BoL, customs clearance, etc.), provided by commodity and freight forward vendors, in ERP
system (Umoja) to facilitate downstream processes.
• Tracks and traces all deliveries and updates the Inbound Delivery with necessary
information and shipment documents to provide all stakeholders with a constant status
overview of incoming shipments.
• Search for issues, which may delay and/or disturb the delivery of goods and seek for
remedial solutions with all parties concerned (Procurement, Vendor, Centralised Warehouse.
• Confirms delivery dates and quantities received and provides delivery confirmation
documents to support virtual and/or physical receipt in accordance to agreed Incoterms.
• Plans deliveries, raises shopping carts and drafts SOW for freight forwarding services,
including technical evaluation of bids.
• Liaises and coordinates customs, transport and MovCon activities, related to inbound
shipments with vendors, customs and all other relevant local and national authorities.
• Update Inbound Delivery Coordination related data in UMOJA ECC and Track an Trace
Transportation Management Module.
• Provides technical advice to the substantive and support elements of a field mission on all
aspects of the transportation activities.
• In consultation with the supervisors, prepares operational plans, performance reports and
responses to internal and external audit observations.
• Provides inputs to the standard operating procedures for the movement control related
processes.
• Monitors quality control procedures to ensure they are implemented for all work processes.
• Monitors the accuracy and validity of data recorded in the management information systems.
• Monitors the reference documents to ensure that they are current and readily available and
accessible to all relevant personnel.
• Evaluates short-term aviation, sea and surface transport contracts.
• Conducts inventories and physical annual checks of relevant facilities and equipment.
• Provides inputs for budget proposals for the field mission's movement control section/unit.
• Participates in coordination of the requisition process with purchasing authorities to ensure
that bidding and approval activities meet required timetable.
• Determines technical specifications for movement control services and develops statements
of work/requirements.
• In consultation with the supervisor, provides inputs to responses to UNHQ during the
vendor's evaluation to ensure that vendor's proposals meet technical requirements.
• Monitors that UN financial regulations and rules are complied with in all activities of the
subordinate elements.
• Participates, in collaboration with insurance specialists, in resolving problems related to
insurance policies for movement control services.
• Manages the allocation and rotation of appropriate work assignments.
• Develops training courses, workshops and other related training activities.
• Liaises with other UN units/sections, non-government and government organizations and
intergovernmental agencies on immigration and customs matters.
• Analyses projected passenger and cargo flows in order to estimate required resources.
• Monitors that statistical data on the movement of passengers and cargo (including dangerous
goods requiring special handling) within and/or outside a field mission is recorded in
accordance with the established procedures and deadlines.
• Performs other related duties as required.

Competencies

Professionalism: Sound knowledge of all modes of transport. Thorough knowledge of Movement Control and Inbound Delivery coordination related procedures and related safety requirements; strong knowledge and experience to work in UMOJA ECC, especially Inbound Delivery Coordination related areas and Track and Trace Transportation Management Module; knowledge of International Rules and Regulations for the movement of cargo and personnel by air and sea, including safety procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field is required. The minimum years of relevant experience are reduced to five (5) years for candidates who possess a first level university degree.

At least three (3) years of supervisory experience on a position directly related to the coordination of complex transport operations in the international environment is required.

Demonstrated experience in the planning, coordination and control of at least two (2) modes of transport is required.

Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.

Experience in international operations in a post conflict environment is desirable.

Languages

English and French are the working languages of the United Nations. For this position, fluency in oral and written English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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