To support the document management at the Conference Management Section.
UN House
Till end of year
• Provides general office support services to help ensure the smooth functioning of the organizational unit.
• Uses standard office software to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
• Assists in compiling, processing, and manipulating data sets derived from a variety of sources.
• Manages incoming documents through the Documents Control Programme Management System (DCPMS) to monitor the flow of work through the various stages of processing until final and timely issuance.
• Screens and reviews requests submitted through DCPMS for language and language support services to ensure complete submission in accordance with established policies, guidelines, rules, and regulations.
• Evaluates all documents submitted for processing, to ensure compliance with submission dates, page-limitation, and relevant policies, guidelines, and rules.
• Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required.
• Maintains files and databases; and performs basic data entry and extraction functions.
• Checks accuracy of simple calculations, coding, data, etc.
• Performs a variety of administrative duties (e.g., leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa
applications, etc.).
• Performs other duties as assigned.
High school diploma or equivalent is required.
A minimum of eight years of experience in general office support or related area is required including:
• 1 year of experience in data analytics and statistics is required.
• 1 year of experience in using Document and Contract Management systems software is required.
1 year of experience in data visualization is desirable.
An excellent knowledge of English and perfect command of Arabic are required. French is desirable.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.