Job Opening

Posting Title: Administrative Officer "A"- Education Department- Fixed Term- Field Office Jerusalem-For Internal and External candidates- Grade, 14
Job Code Title: Administrative Officer A
Department/Office: United Nations Relief and Works Agency (UNRWA)
Duty Station: FO West Bank
Posting Period: 30 September 2022 - 15 October 2022
Job Opening Number: 22-Administration-UNRWA-192094-R- (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

The incumbent is responsible to Deputy Chief Field Education programme/Admin in the Field Office and provides necessary administrative support to the assigned office at Field programme or at the Area level.

Responsibilities

The incumbent:
1) Budget and financial support, including
1. Supporting the biennium and yearly budget by preparing the departmental operating and project budget estimates;
2. Establishing internal financial controls to ensure the budget and financial online systems are maintained in an accurate and timely manner;
3. Monitoring and tracking budget for the assigned unit including the preparation of Budget Allotment Adjustments;
4. Preparing and drafting responses to audit requests.
2) Human resources support, including
1. Preparing staffing table proposals and RPAs; maintaining staffing table records;
2. Coordinating with HRD the recruitment of area staff and consultants by initiating requests for vacancy announcements, facilitating interviews and drafting and administering the contracts;
3. Drafting and administering Special Service Agreements and Limited Durations Contracts.
4. Administering, verifying, and finalizing the preparation of Service Contracts and Consultancy Contracts.
3) Procurement and contracting support, including:
1. Administering procurement and logistical operations including tenders, quotations, purchasing orders, etc.; handling and controlling the preparation of Lists of Requirements (LoRs);
2. Maintaining contacts with local vendors and suppliers in order to meet non-standard purchase requirements;
3. Maintaining contacts with local vendors and suppliers in order to meet non-standard purchase requirements.
4) Assets management support, including:
1. Acting as a custodian of consumable supplies in his/her assigned unit, including (as available) seals, stamps and archives
2. Handling surplus, obsolete or unserviceable equipment via coordinating with Information Systems Division (ISD) and Field Property Inspection Officer (FPIO), and/or keeps detailed updated records of the assets status and produces the appropriate equipment status reports accordingly;
3. Coordinating maintenance of assets including building maintenance and repair, vehicles, generator maintenance and management.
5) General administrative and filing support, including
1. Collecting, compiling and preparing analysis of statistical data related to the programme/service; maintaining up-to-date records and files on the Department activities and staff;
2. Contacting other Departments and Divisions; obtaining or coordinating material on information as/and when required;
3. Maintaining filing /archiving system for service contracts, special service agreements and casual labor and ensures records are up to date.
6) Safety and security support (as applicable for the assigned unit), including:
1. Assisting, in coordination with the Safety and Security Unit, the implementation of office security requirements in unit installations to ensure overall compliance with UN security standards;
2. Acting as security focal point within the assigned unit and maintaining the security and safety of the building through the supervision of guards and cleaners.
7) Other specific functional support (as applicable for the assigned unit), including:
1. Assisting in the administration of fellowships/grants, as available;
2. Maintaining up-to-date records of the Department projects and prepares progress reports on the implementation of funded projects;
3. Managing logistical preparations for workshops, conferences and meetings.
8) Performs other duties as may be assigned by the supervisor.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People, and Drive for Results apply by default.
Functional
i. Leading and Supervising
ii. Relating and Networking
iii. Applying Technical Expertise
iv. Planning and Organizing
v. Coping with Pressure and Setbacks

Other Competencies:
1. Excellent computer skills, especially in MS applications used in the Agency
2. Ability to take initiative and work logically and accurately
3. Excellent communication skills; effective team member
4. Knowledge of protocol norms

Education

A university degree in business administration, or related field from an accredited educational institution.
Advanced university degree in Business Administration is desirable.

Work Experience

At least four years’ experience in administrative support, procurement, human resources, finance, or other related functions, of which two years in a large/international organization is required.

-Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable.

Languages

Very good command of written and spoken English and Arabic.

Special Notice

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View this Job Posting in Arabic (Common mistakes)
UNRWA is committed to achieving gender parity at all levels of staffing under the current
UN-wide gender agenda and strongly encourages applications from qualified women.
UNRWA welcomes applications from qualified candidates with disabilities.

* Conditions of service
-Type of Contract: Fixed Term Appointment
- Duration of Contract: 3 years including 1 year probation period, with the possibility of
further extension, subject to the availability of funds, satisfactory performance and continuing
need.
Monthly basic salary USD1,490.30, payable in JD at UN monthly exchange rate, plus an allowance of 1000 NIS payable in JD at UNRWA rate.

Other benefits include:
•Provident Fund contribution (15.2% of basic salary paid by the Agency).
•Dependency allowances (if applicable).
•30 days of annual leave.
•Compulsory medical insurance.

DESIRABLE QUALIFICATIONS:
Possession of a valid driving license.

* Equivalency:
Equivalency may apply for this post.
When the minimum requirements are not fully met, the Director of Human Resources may
exceptionally substitute part of the unmet requirements with a combination of relevant
academic qualifications and progressive relevant work experience.
NB: Work experience alone or formal qualifications with no relevant work experience are not
considered an acceptable combination.
For guidance on how to prepare for competency-based interviews:
https://careers.un.org/lbw/home.aspx?viewtype=AYI
* Important information
1-This vacancy notice is open to internal and external candidates. Only candidates residing in
West Bank or Jerusalem, and within commuting distance of the duty station with
authorization to
work in the duty station at the time of application are eligible to apply. The Agency will not
assume responsibility or accountability to support or facilitate the issuance of work permit in
West Bank/ Jerusalem, and without a valid work permit, the appointment may be rescinded.
2- Preference will be given to registered Palestine refugees and candidates assisting the
Agency to meet its commitment to gender parity. UNRWA welcomes applications from
qualified candidates with disabilities.
3- A roster may be created from the selection exercise, and successful candidates may become
eligible for appointment to the same post or a similar post.
4- Only applications that have been fully completed in UNRWA's online e-recruitment system
inspira will be considered and no late applications will be accepted. The PHP should be
completed with full relevant work experience under the experience tabs as per the
requirements in the Job Opening. All acquired university degrees must also be stated, if
applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover
letter/motivational statement in order to be considered. Additionally, providing incorrect or
misleading information on an application will result in the immediate disqualification of a
candidate.
5- Please ensure that the e-mail address and mobile phone number that you have written in
your Personal History Form are accurate and active. Your status in relation to the vacancy
will be communicated to you via email listed on your Personal History Form, as we will no
longer be using telephone calls.
6-It is the responsibility of the candidate to provide full, accurate and up to date information
in his/her application form. Any missing and/or misleading data may lead to candidate
disqualification.
7- For UNRWA internal staff, they are required to specify and include their current UNRWA
grade level. To do so applicants should select under "Category" RLG, scroll down to see all
categories, then select their local grade.
Advertisements published only in English will only accept applications in English, and Arabic
submissions will not be considered.
The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN
database of staff separated for reason of misconduct or of staff who separated whilst
misconduct processes were pending.
UNRWA shares investigation and misconduct information with other UN Agencies, and past
and prospective employers, about staff members who have been separated for misconduct, or
who have separated whilst an investigation and/or disciplinary process for misconduct is
underway; and such persons may be prohibited from employment with the United Nations.
The Agency will immediately disqualify applicants who are ineligible for any reason in
accordance with the Agency regulatory framework.
UNRWA is a United Nations organization whose staff are expected to uphold the highest
standards of integrity, neutrality and impartiality. This includes respect for and commitment
to human rights, diversity, and non-violent means of dealing with all kinds of conflict.
UNRWA staff are expected to uphold these values at all times, both at work and outside. Only
persons who fully and unconditionally commit to these values should consider applying for
UNRWA jobs. UNRWA is a non-smoking work environment.
The Agency reserves the right not to make an appointment, to make an appointment at a lower
grade, or to make an appointment with a modified job description.
On appointment, all individuals will be asked to sign a self-attestation, confirming that they
have not committed, been convicted of, or prosecuted for, any criminal offence and that they
have not been involved, by act or omission, in the commission of any violation of
international human rights law or international humanitarian law.
UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff
working across five areas of operation, is looking for professionals like you.
UNRWA's human development goals
UNRWA is funded almost entirely by voluntary contributions from UN member states,
regional bodies, business foundations and individual contributions. The mission of UNRWA
is to help Palestine refugees achieve their full potential in human development under the
difficult circumstances in which they live.
How can you make a difference?
You will be joining a team of around 4,000 staff in the West Bank Field Office working to
foster the human development of some 800,000 registered Palestine refugees.
For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

Sorry, this job opening is no longer available.
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