The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
This post is located in the Secretariat of the Minamata Convention on Mercury at the Geneva duty station. Within limits of delegated authority and reporting to the Senior Policy and Coordination Officer, the Programme Assistant may be responsible for the following duties under the Implementation Support and Review workstream of the Secretariat of the Minamata Convention on Mercury:
¿Assists in the coordination of programme/project planning and preparation work especially on National
Reporting (Article 21) and the preparation of COP documentation; monitors status of programme/project
proposals and receipt of relevant documentation for review and approval.
¿Compiles, summarizes, and presents basic information/data on specific programmes/project and related
topics or issues.
¿Assists in the overall planning, scheduling, finalisation, submittal and related correspondence of presession,
in-session and post-session COP documents in DCPMS.
¿Reviews COP documents, especially cost plans/budgets, for completeness and compliance with relevant
rules and procedures on documentation prior to submission for processing; identifies inconsistencies;
distributes COP documents for posting upon approval.
¿Provides logistical support to a range of meetings and conferences arranged by the Secretariat including
the travel of funded delegates.
¿Serves as focal point for administrative coordination of programme/project implementation activities,
involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary
clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of
personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds,
procurement of equipment and services, etc.
¿Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying
shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
¿Manages the receipt, acknowledgement and publication of all notifications received by the Secretariat on
the Convention website (as needed).
¿Manages access credentials and provides access support to Parties for the Online Reporting Tool to
submit national reports (Article 21), and related data management tasks required every reporting cycle.
Drafts correspondence and prepares and updates periodic reports, briefing notes, graphic and statistical
summaries related to national reports and national focal points and other areas of work as required.
¿Provides general office assistance; responds to complex information requests and inquiries; reviews, logs
and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops;
handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing,
etc.
¿Provides guidance/training to new/junior staff.
¿Performs other duties as assigned.
Programmatic support:
¿Assists in the coordination of programme/project planning and preparation work especially on National Reporting (Article
21) and the preparation of COP documentation; monitors status of programme/project proposals and receipt of relevant
documentation for review and approval.
¿Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
¿Assists in the overall planning, scheduling, finalisation, submittal and related correspondence of pre-session, in-session
and post-session COP documents in DCPMS.
¿Reviews COP documents, especially cost plans/budgets, for completeness and compliance with relevant rules and
procedures on documentation prior to submission for processing; identifies inconsistencies; distributes COP documents for
posting upon approval.
¿Manages the receipt, acknowledgement and publication of all notifications received by the Secretariat on the Convention
website (as needed).
¿Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery,
budget overruns, etc., and brings to the attention of management.
¿Manages access credentials and provides access support to Parties for the Online Reporting Tool to submit national
reports (Article 21), and related data management tasks required every reporting cycle. Drafts correspondence and
prepares and updates periodic reports, briefing notes, graphic and statistical summaries related to national reports and
national focal points and other areas of work as required.
Administrative Support:
¿Provides logistical support to a range of meetings and conferences arranged by the Secretariat including the travel of
funded delegates.
¿Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive
liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on
administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours,
authorization of payments, disbursement of funds, procurement of equipment and services, etc.
¿Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes
incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine
administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme /project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent is required.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
A minimum of five (5) years of experience in programme / administrative services, e.g. secretariat clerical, finance, programme assistance and proficiency in Microsoft applications is required.
Work experience with electronic, administrative and enterprise resource planning system in an international organization or the United Nations (e.g. Systems Applications and Products (SAP) is desirable.
Work experience in the UN system or a similar international organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand)
and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Appointment against this post is for an initial period of one (1) year and may be subject to extension.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. Applicants for General Service and related categories must be authorized to work in the country where the position is located. The candidate is responsible for any travel and relocation expenses incurred to take-up the appointment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Internal Applicants – when completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.
Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.
Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.
La considération dominante dans l’engagement, la mutation ou la promotion du personnel est la nécessité de s’assurer les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. En acceptant une offre d’engagement, les membres du personnel sont soumis(es) à l’autorité du Secrétaire général, qui peut leur assigner l’une quelconque des tâches ou l’un quelconque des postes de l’Organisation des Nations Unies, conformément à l’alinéa c) de l’article 1.2 du Statut du personnel. Dans ce contexte, tous les membres du personnel recrutés sur le plan international sont tenus de changer de fonctions périodiquement à l’intérieur d’un même lieu d’affectation ou dans un autre lieu d’affectation, dans les conditions fixées par le Secrétaire général.
Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.
Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.
Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.
L’ONU NE PERÇOIT DE FRAIS À AUCUN STADE DU RECRUTEMENT (DÉPÔT OU TRAITEMENT DE LA CANDIDATURE, ENTRETIEN, FORMATION, ETC.), ET ELLE NE DEMANDE AUCUNE INFORMATION BANCAIRE.