Job Opening

Posting Title: Project Support Assistant
Department/Office: United Nations Human Settlements Programme
Duty Station: NAIROBI
Posting Period: 23 November 2022 - 30 November 2022
Job Opening Number: 22-United Nations Human Settlements Programme-195603-Individual Contractor
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Result of Service

provide support to the programme coordination unit

Work Location

Nairobi

Expected duration

6 months

Duties and Responsibilities

The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for Human Settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. In October 2016, at the UN Conference on Housing and Sustainable Urban Development – Habitat III – member states signed the New Urban Agenda. This is an action-oriented document which sets global standards of achievement in sustainable urban development, rethinking the way we build, manage, and live in cities. Through drawing together cooperation with committed partners, relevant stakeholders, and urban actors, including at all levels of government as well as the private sector, UN-Habitat is applying its technical expertise, normative work and capacity development to implement the New Urban Agenda and Sustainable Development Goal 11.

The Programme Coordination Unit (PCU) was created to ensure more effective coordination and monitoring of the different portfolio of UN Habitat projects in Somalia and to have a greater coherence in the programmatic implementation and achievement of the Somalia Programme’s objectives. The unit act as liaison and focal point for contributing to corporate knowledge management and reporting requirements. It also contributes to improved visibility and public image of the Somalia Programme.

RESPONSIBILITIES
Under the overall coordination of the Senior Human Settlements Officer/Head of Country Programme and the direct supervision of the Programme Officer (PCU Unit Lead), the Individual Contractor will be responsible for the following:
• Contribute to the preparation of contractual documentation for local staff and consultants, for example developing evaluation matrixes, putting together recruitment documentation and follow-up in the recruitment process.
• Provide support in preparations of Agreements of Cooperation and all other legal instruments applicable in the implementation of the Programme and project activities for the Somalia Programme.
• Assist in the preparation of trainings and workshops for the Somalia Programme and monitors follow-up activities.
• Provide assistance in the clearance and approval of legal documents such as Agreements of Cooperation applicable in the implementation of the programme and project activities
• Support the regular updating of the Agreements of Cooperation monitoring tracker.
• Support in the quality assurance of submitted reporting documents by Implementing Partners.
• Support in the compilation of project procurement and recruitment plans as per the agreed timelines.
• Support the preparation for project related meetings including logistics, procurement of venue and budget preparation.
• With the support of the ICTS office, assist in the setting up on new user accounts, laptop assignment and troubleshooting of system and network problems.
• Assist in the compilation and updating of inventory of non-expendable items (for the Nairobi and Somalia Offices)
• Ensure adequate and efficient support services for all meetings and conferences held in Nairobi and Somalia
• Maintain orderly files on on-going projects and project/programme
• Any other related tasks as assigned.

Qualifications/special skills

High School diploma and supplementary training in Business Management, Administration, Human Resource Management, Development Studies, or any related fields is required.
One year experience in support roles involving drafting and reviewing legal agreements, drafting of written outputs, data entry, human resource management as well as reporting is required
Candidates who have experience supporting post-conflict countries is preferred.

Languages

Fluency in oral and written English is required.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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