The United Nations Global Service Centre (UNGSC) provides critical Supply Chain,
Geospatial, Information and Telecommunications Technologies services and Training to all
Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and
Programmes of the UN system worldwide.
These positions are located in FCRB and Reference Verification Unit in UNGSC, Brindisi.
The Human Resources Assistant at this level reports to the Human Resources Officer and the
Chief of the FCRB/RV Unit.
Within delegated authority, the Human Resources Assistant will be responsible for the
following duties:
RECRUITMENT AND PLACEMENT:
•Conducts preliminary HR review of every incoming FCRB case submission to ensure the
completeness of the data and the correct set-up of the evaluation criteria in line with the
recruitment rules and practices and liaises with recruiters as necessary to request clarifications
and amendments.
•Coordinates the nomination and extension process of FCRB members.
•Runs checks in the Clear Check database on sexual exploitation, abuse and harassment, UN
Security Council Sanctions List and INTERPOL Wanted Persons lists and updates the status
of the checks according to the outcome and follows-up accordingly.
•Determines the outcome of the reference verification process of candidates in line with the
Reference Verification Guidelines and makes well – reasoned recommendations to
management regarding the final case status.
•Views personnel actions through Umoja for records verification purposes
•Participates in the selection of candidates for FCRB/RVU unit positions, including
evaluating and screening applications of such candidates, preparing profiles of candidates, and
conducting preliminary interviews, and identifying short-lists of candidates.
•Assists in the filling of FCRB/RVU unit posts for all categories, including drafting of
vacancy announcements and building the job opening in Inspira; liaising with recruiters
regarding the process; and serving as note taken on CBI interviews.
•Assists in organizing and coordinating competitive recruitment examinations FCRB/RVU
unit positions.
STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING:
•Monitors, identifies and analyses knowledge gaps to prepare and deliver training to all actors
involved in recruitment: recruiters, hiring managers in field missions, FCRB members and
consultants working as reference verification case processors.
•Delivers ad-hoc virtual step-by-step training and guidance sessions to clients to facilitate the
work in their assigned roles (recruiters, FCRB members etc.)
•Creates, updates, and disseminates training and guidance material including step-by-step
guides, checklists, and aide-memoires on reference check case submissions and case
processing, as well as on recruitment case reviews.
•Assists in the organization and conducts of training courses and workshops.
•Provides logistics and administrative support to trainers.
GENERAL:
•Maintains HR related automated systems and applications including automated databases
containing HR related statistics and prepares periodic reports. Undertakes research on a range
of HR related issues and prepares of notes/reports
•Provides general office support services; processes, drafts, edits, proofreads and finalizes for
signature/approval a variety of correspondence and other communications; performs budget
preparation, input monitoring and implementation sets up and maintains files/records
(electronic and paper); schedules appointments/meetings, monitors deadlines, etc. Prepares
written response to queries concerning HR related matters.
•Trains new /lower-level staff in the unit.
•Performs other duties as required.
• PROFESSIONALISM: Knowledge of human resources policies, procedures and practices
and ability to interpret and apply them in an organizational setting. Knowledge of the United
Nations staff rules and regulations, human resources policies, procedures and practices.
Demonstrates use of initiative and makes appropriate linkages in work requirements and
anticipates next steps. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations. Commitment to implementing the goal of gender equality
by ensuring the equal participation and full involvement of women and men in all aspects of
work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to clarify, and
exhibits interest in having two-way communication; tailors language, tone, style and format to
match audience; demonstrates openness in sharing information and keeping people informed.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients"
and seeks to see things from clients' point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies clients' needs and
matches them to appropriate solutions; monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
Minimum 7 years of progressively responsible experience in human resources management,
administrative services or related area is required.
Experience in performing recruitment oversight, recruitment process compliance review or
reference verification related duties is desirable.
Experience in delivering training programs related to recruitment or reference verification is desirable.
Experience with ERP systems such as SAP (Umoja), Oracle/PeopleSoft (Inspira) or other
similar platforms is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Applicants for the General Service and related positions must be authorized to work in the
country where the position is located.
A staff member subject to local recruitment shall not be eligible for the allowances or benefits
exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment
consideration in the General Services and related categories in the United Nations Secretariat.
Applicants who have not passed the GGST at the time of application may be invited for the
test after submitting an application. Having passed the Administrative Support Assessment
Test [in English] at the United Nations headquarters, Economic Commission for Africa,
Economic and Social Commission for Western Asia, United Nations Office at Geneva, United
Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal
Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.
Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.
La considération dominante dans l’engagement, la mutation ou la promotion du personnel est la nécessité de s’assurer les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. En acceptant une offre d’engagement, les membres du personnel sont soumis(es) à l’autorité du Secrétaire général, qui peut leur assigner l’une quelconque des tâches ou l’un quelconque des postes de l’Organisation des Nations Unies, conformément à l’alinéa c) de l’article 1.2 du Statut du personnel. Dans ce contexte, tous les membres du personnel recrutés sur le plan international sont tenus de changer de fonctions périodiquement à l’intérieur d’un même lieu d’affectation ou dans un autre lieu d’affectation, dans les conditions fixées par le Secrétaire général.
Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.
Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.
Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.
L’ONU NE PERÇOIT DE FRAIS À AUCUN STADE DU RECRUTEMENT (DÉPÔT OU TRAITEMENT DE LA CANDIDATURE, ENTRETIEN, FORMATION, ETC.), ET ELLE NE DEMANDE AUCUNE INFORMATION BANCAIRE.