Job Opening

Posting Title: LEARNING AND DEVELOPMENT ASSISTANT, G6
Job Code Title: ADMINISTRATIVE ASSISTANT
Department/Office: International Seabed Authority
Duty Station: KINGSTON
Posting Period: 01 December 2022 - 16 January 2023
Job Opening Number: 22-Administration-ISA-196488-R-Kingston (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The International Seabed Authority (ISA) is an international organization established under the United Nations Convention on the Law of the Sea (UNCLOS) and the 1994 Agreement relating to the Implementation of Part XI of the United Nations Convention on the Law of the Sea. The ISA is the organization through which States Parties to UNCLOS shall, in accordance with the regime for the seabed and ocean floor and subsoil thereof beyond the limits of national jurisdiction (the Area) established in Part XI and the 1994 Agreement, organize and control activities in the Area, particularly with a view to administering the resources of the Area.

The capacity building (CB)/capacity development (CD) mandate of ISA is implemented by the Executive Office of the Secretary-General (EOSG), which assists the Secretary-General in supervising and coordinating the work of the secretariat, pursuant to the executive directions of the Secretary-General and the relevant directives and decisions of the Council and decisions of the Assembly.

Responsibilities

As part of its capacity building/development mandate, the ISA Secretariat developed the e-learning programme “Deep Dive”. It is the first and only e-learning experience exclusively devised to address all elements of the legal regime in Part XI of UNCLOS and the 1994 Agreement, including technical and scientific aspects. The interdisciplinary approach of the programme provides participants the analytical, scientific and technical skills needed to advance creative solutions to issues of relevance to activities in the Area.

Under the guidance and supervision of the Chief of Staff and Head of Strategic Planning Unit, the Learning and Development Assistant will be responsible for the following duties:

• Manages participant admission, registration and enrolment to the programme, including all application and programme documentation;
• Enables and manages access of trainees and lecturers/experts to the LMS, including management of the platform’s functionality and moderation of discussion fora;
• Supports the organization and set-up of meetings and learning events through providing administrative and logistical support, via the LMS and other online collaboration, meeting and participant-engagement tools;
• Drafts correspondence to respond to standard inquiries from learners and teachers/experts, and assists with relevant follow-up actions;
• Develops learning materials for the e-learning programme based on lecturers’/experts’ scripts, converts draft learning materials created by lecturers to accessible materials in LMS and ensures availability of up-to-date training materials on the e-learning platform;
• Monitors study progress and devises and facilitates online graduation ceremonies;
• Supports the organization and management of the Deep Dive Alumni community/network under the auspices of ISA;
• Researches, analyzes and presents information pertaining to (e-)learning and development/LMS and drafts regular communication materials regarding learning opportunities;
• Implements activities related to programme marketing and resource mobilization and prepares related documents/reports (work programmes, programme budget, donor reporting etc.);
• Performs other duties as required.

Competencies

Professionalism: Knowledge of learning and training theories and methodologies with a particular focus on e-learning; ability to write in a clear and concise manner; analytical and research skills; administrative and organizational skills to assist in the organization of online training activities; computer skills (to deal with e-learning tools, project management systems, office automation tools, internet search, virtual meeting applications etc.). Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required. A recognized first-level university degree in education, or related field is desirable.

Work Experience

A minimum of three (3) years of relevant work experience in administering and coordinating learning and development activities via a learning management system is required.

Management of training and CB/CD projects, including the development of online learning materials/instructional design is desirable.

Knowledge of ocean governance issues linked to the mandate and role and functions of ISA is desirable.

Languages

For this post, fluency in English is required. Some training materials may be compiled in other languages. Knowledge of another official United Nations language is an advantage

Special Notice

The focus of this position is on the administration and management of the Deep Dive e-learning programme offered by the International Seabed Authority (ISA) via a customized Learning Management System (LMS). This includes registry of participants, learning support, development and dissemination of learning materials, monitoring and evaluation of the programme and reporting. Also, the position is expected to support staff, resource persons, experts and participants of the Deep Dive programme, which covers all components of the mandate assigned to ISA by UNCLOS and the 1994 Agreement

The initial duration of the contract is 11 months. Extension of the appointment is subject to extension of the Deep Dive programme and/or the availability of designated funds.



This position is subject to local recruitment under rule 4.4. of ISA Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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