The position is located in the Reimbursement Claims Management and Performance Section
(RCMPS) of the Uniformed Capabilities Support Division (UCSD) in the Office of Supply
Chain Management (OSCM) in the Department of Operational Support (DOS). The
incumbent will report to the Chief of Section.
The Department of Operational Support was established to provide operational advisory
services to operating entities across the Secretariat, including other departments, offices away
from headquarters, field missions, and regional commissions.
The Office of Supply Chain Management includes the Office of the Assistant Secretary
General for Supply Chain Management, Logistics Division, the Procurement Division, the
Uniformed Capabilities Support Division, Global Service Centre, Aviation Safety Section and
the Enabling and Outreach Service
UCSD will serve as the single point of entry within the Secretariat for operational and policy
matters relating to support and reimbursement to military and police contingents deployed to
United Nations field operations. Reimbursement payments to contributing countries are one
of the largest costs of United Nations peacekeeping.
RCMPS will be responsible for the calculations, analysis and processing of reimbursement to
troop-and police-contributing countries on account of contingent personnel, major equipment
and self-sustainment, as well as death and disability compensation for all uniformed
personnel
Within delegated authority, the Finance and Budget Officer will be responsible for the
following duties:
•Participates in Memorandum of Understanding (MOU) negotiations with Troop Contributing
Countries (TCCs) for mission deployments to the field and finalizes the MOU for signature
between the TCCs and the UN.
•Reviews, analyses certifies and processes claims in respect of Contingent Owned Equipment
(COE) death and disability awards and claims from third-parties, commercial entities,
individuals and troop-contributing countries under letter-of-assist.
•Reviews supporting documentation, verifies accuracy and reasonableness of claims, and
prepares draft certification for forwarding to the Controller for final settlement of claims
•Provides substantive support, advice and guidance to Permanent Missions of TCCs and
Police Contributing Countries (PCCs) on issues pertaining to contingent personnel and
equipment reimbursement frameworks, and death and disability compensation matters to
relevant field operations.
•Provides support to Permanent Missions by delivering briefings on COE policies and
procedures to report on status of reimbursement of TCC and PCCs; discusses matters relating
to claims, participates in pre-deployment visits and negotiations with troop-contributing
countries.
•Coordinates the preparation and finalization of cost estimates for budget and planning
purposes.
•Provides briefings to Senior Management to report on status of reimbursement for
TCCs/PCCs.
•Prepares regular and ad hoc management reports, and reviews, analyses and updates data in
claims database.
•Provides substantive support and guidance to Headquarters and field missions, reviews and
analyses data with respect to the finalization of cost estimates and budget proposals and
monitors expenditures, in respect of major equipment and self-sustainment categories.
•Monitors, reviews and supervises the work of subordinate staff involved in routine claims
verification and processing, providing guidance, basic interpretation of policies and training.
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to
COE levels agreed to in MOU, ensuring compliance with signed MOUs and MOU Manual.
•Collects and analyzes data to identify trends or patterns and provides insights through graphs,
charts, tables and reports using data visualization methods to enable data-driven planning,
decision-making, presentation and reporting.
•Performs other related duties, as assigned
Professionalism: Knowledge of financial management and accounting practices; in-depth
knowledge of financial administration of resources. Knowledge of MOU and claims practices
and in the application of policies, financial rules and regulations. Good understanding of
exchange rates, depreciation formulas, accounting principles, and inventory management.
Ability to identify issues and to use sound judgment; analytical and conceptual abilities.
Ability to prepare reports, formulate positions on issues, articulate options concisely
conveying maximum necessary information, and making and defending recommendations.
Knowledge of the United Nations legislative machinery and procedures, budgetary policies
and practices, financial regulations and rules. The ability to analyze and interpret data in
support of decision-making and convey resulting information to management. Shows pride in
work and in achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as necessary; uses time
efficiently.
Client Orientation: Considers all those to whom services are provided to be "clients" and
seeks to see things from clients' point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies clients' needs and
matches them to appropriate solutions; monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems; keeps clients informed of
progress or setbacks in projects; meets timeline for delivery of products or services to client.
An advanced university degree (Master's degree or equivalent degree) in Finance,
Management, Public and Business Administration, Accounting or related field is required. A
first-level university degree in combination with two additional years of qualifying experience
may be accepted in lieu of the advanced university degree.
Professional accreditation as a Certified Public Accountant (CPA), Chartered Accountant or a similar professional accreditation is desirable
A minimum of five years of progressively responsible experience in finance, administration,
budget, business administration or related area is required
Experience in the use of computer systems, such as financial modules, automated budgeting
and accounting systems, and other spreadsheets and word processing applications is required.
Experience in processing complex claims based on negotiated multi-stakeholders' agreements, is desirable.
Experience working in support of a field operation (inclusive of peacekeeping operations,
special political missions, agencies, funds and programmes), or other similar international
organizations is desirable.
Experience in military or police planning operations and associated equipment and concepts is desirable.
Experience in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; Knowledge of French or another UN official language is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
• This position is temporarily available as soon as possible through 30 June 2023, with a
possibility of an extension subject to funding availability. If the selected candidate is a staff
member from the United Nations Secretariat, the selection will be administered as a
temporary assignment.
• Subject to the funding source of the position, the eligibility for this temporary job opening
may be limited to candidates based at the duty station.
• This temporary job opening may be limited to "internal candidates," who have been
recruited through a competitive examination administered according to staff rule 4.16 or staff
selection process including the review of a central review body established according to staff
rule 4.15.
• The expression "Internal candidates", shall mean staff members who have been recruited
after a competitive examination under staff rule 4.16 or after the advice of a central review
body under staff rule 4.15.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details
on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• A current staff member who holds a fixed-term, permanent or continuing appointment may
apply for temporary positions no more than one level above his or her current grade.
However, a current staff member who holds an appointment at the G-6 or G-7 level may also
apply to temporary positions in the Professional category up to and including the P-3 level,
subject to meeting all eligibility and other requirements for the position. In accordance with
ST/AI/1999/17 section 2.3, an SPA may only be granted to one level higher than the personal
level of the staff member assigned to higher-level functions in his or her own category,
whether the higher-level functions are one or several levels higher than the personal level of
the staff member. Staff in the General Service and related categories temporarily placed
against a post at the Professional level may receive an SPA to the P-1 or P-2 level.
• A staff member holding a temporary appointment shall be regarded as an external candidate
when applying for other positions, and may apply for other temporary positions at any level,
subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a
temporary appointment in the General Service or related categories may only apply to
positions within those categories. For full information on eligibility requirements, please refer
to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the
General Assembly further "stressed that the Secretary-General should not recur to the practice
of temporarily filling posts in the Professional and higher categories with General Service
staff members who have not passed the General Service to Professional category examination
other than on an exceptional basis, and requests the Secretary-General to ensure that
temporary occupation of such posts by the General Service staff shall not exceed a period of
one year, effective 1 January 2013…" Consequently, eligible candidates in the General
Service or related categories for temporary job openings in the Professional category that have
not passed the competitive examination may be selected only on an exceptional basis
endorsed by the Office of Human Resources Management where no other suitable candidate
could be identified.
• While this temporary assignment may provide the successful applicant with an opportunity
to gain new work experience, the selection for this position is for a limited period and has no
bearing on the future incumbency of the post. An external candidate selected for this position
is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as
amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is
recruited in the Professional and above categories on a temporary appointment, and placed on
a position authorized for one year or longer may not apply for or be reappointed to his/her
current position within six months of the end of his/her current service. This provision does
not apply to staff members holding temporary appointments and placed on positions
authorized for one year or more in duty stations authorized for peacekeeping operations or
special political missions.
• The Staff Regulations, Staff Rules and administrative issuances governing staff
appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the
mandatory age of separation or retirement within the duration of the current temporary need
period are not eligible to apply.
• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.
• Staff members are not eligible to apply for the current temporary job opening if they are
unable to serve the specified duration of temporary need before reaching the mandatory age of
separation. Submitting an application or selection for the current temporary job opening does
not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current
temporary job opening must indicate the reason for their last separation as "retirement." Such
retirees shall not be employed by the Organization, unless (a) the operational requirements of
the Organization cannot be met by staff members who are qualified and available to perform
the required functions; and (b) the proposed employment would not adversely affect the
career development or redeployment opportunities of other staff members and represents both
a cost-effective and operationally sound solution to meet the needs of the service.
• Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young
professionals programme who have not served for a minimum of two years in the position of
their initial assignment are not eligible to apply to this position.
• At the United Nations, the paramount consideration in the recruitment and employment of
staff is the necessity of securing the highest standards of efficiency, competence and integrity,
with due regard to geographic diversity. All employment decisions are made on the basis of
qualifications and organizational needs. The United Nations is committed to creating a diverse
and inclusive environment of mutual respect. The United Nations recruits and employs staff
regardless of gender identity, sexual orientation, race, religious, cultural and ethnic
backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may
be provided to support participation in the recruitment process when requested and indicated
in the application.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.