This position is located in the Centralized Warehousing Section under the Supply Chain Management Pillar, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The Property Management Officer will report to the Chief of Centralized Warehousing Section or his/her designate.
• Plans the warehouse management support operations, monitors progress through statistical analysis of database records and monthly progress reports for the Unit;
• Monitors ongoing operations of the Unit, undertaking regular site visits of the warehouses and carries out physical inspections and verification of UN property;
• Liaises with the Technical Sections, Procurement Section and Movement Control Section at the mission on matters related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property;
• Plans and supervises proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination;
• Oversees the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN materials in the warehouses in conformance with the Centralized Warehousing Manual, Administrative Instructions, DOS/SCM and DMSPC/GAMPS guidelines;
• Ensures proper utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management;
• Oversees the incoming shipments through Umoja and prepares Receiving and Inspection reports in Umoja.
• Monitors the Umoja Warehouse Management Module, ensuring anomalies are identified in Discrepancy Reports and addressed immediately;
• Oversees the preparation of periodic performance reports in line with the SCPMS quarterly reporting regime, review and ensure accuracy of data;
• Prepares accurate and auditable statistical reports for management in missions and drafts correspondence, as required;
• Oversees the compilation and drafting Standard Operating Procedures (SOP) and flow charts relating to all aspects of Warehouse Management activities within the context of the overall mandate of the Section, including terms of reference and job descriptions for the Staff in the Unit;
• Makes recommendations to implement solutions to problematic areas related to Warehouse Management;
• Represents the section in various meetings, including meetings organized by Local Committee on Contracts, Headquarters Committee on Contracts (HCC), OSH meetings, Environmental meetings;
• Ensures accurate accountability of materials in the warehouse, implements and monitors the periodic physical verification process;
• Plans and prepares current cost estimates/budget implications and long-term forecasts of Organization's requirements for machinery, equipment, tools, materials required for warehouse operations.
• Performs other duties as required.
• Professionalism: Practical knowledge in the areas of supply chain management, in particular warehouse management including receiving and disposal), distribution, warehouse safety management, as well as related procedures, practices, and environmental standards;
Good understanding of internal procurement policies, practices and procedures;
Proven analytical skills, including ability to research and analyze data and develop recommendations and plans;
Proven ability to develop, maintain and supervise management control systems for assets and materials;
Knowledge of and ability to apply UN rules, regulations, policies, and guidelines in work situations;
Ability to provide professional technical advice in the area of warehouse management;
Shows pride in work and in achievements;
Demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Is motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges;
Remains calm in stressful situations;
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
Operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
High school diploma is required.
Driving license type "B" is required.
Certification in Enterprise Resources Planning based applications (such as SAP) related to inventory and warehouse management is required.
A technical certificate or other courses and training programs relating to warehouse management (such as Warehouse Safety or OSH) is desirable.
A minimum of ten (10) years of progressively responsible and supervisory level experience in the area of warehouse operations and inventory management is required.
A minimum of three (3) years in supervising and physically managing integrated warehousing operations including setting-up and organizing physical warehouse space, receiving and property disposal is required.
Experience with United Nations-system financial and property management policies and practices, as well as financial regulations and rules is desirable.
Experience in managing support services of international peacekeeping or military /field operations is desirable.
Experience in preparation of SOPs and SOWs, budget, and expenditure analysis, is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.
Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.
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