Job Opening

Posting Title: Associate Programme Management Officer
Job Code Title: Associate Programme Management Officer
Duty Station: MONTREAL
Posting Period: 16 October 2015 - 14 December 2015
Job Opening Number: 40074
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This position is open for recruitment for an initial period of one year and may be extended subject to availability of funds. Staff members are subject to the authority of the Secretary- General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity. The Convention establishes three main goals: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal, Canada and is administered by UNEP. This post is located in the Secretariat of the CBD, within the Division for Mainstreaming, Partnerships and Outreach. Under the direction of the Principal Officer for Mainstreaming Partnerships and Outreach, the incumbent will carry out the following functions:


A. Stakeholder Engagement: Serve as a focal point for youth and other stakeholder groups, including at the meetings of the CBD. Draft project proposals and other documents related to project operations, develop monitoring and assessment criteria and guidelines, coordinate, compile and analyze partners’ reports, and prepare reports in line with donor requirements. Ensure continuous communication with implementing partners and donors, provide guidance to partners and supervise support staff and processes. Oversee an educational initiative for children and youth, facilitating partnership development, supporting global and local initiatives, developing appropriate guidance and promoting engagement globally. Flag urgent matters and propose solutions and further actions to Senior and Principal Officers.
B. Partnership:
Contribute to development and implementation by the Secretariat of a strategy for effective partnerships. Liaise with external organizations and contribute to the identification of strategic partnerships. Contribute to strengthening cooperation with other conventions and international organizations, including the biodiversity-related conventions and UNEP. Write preparatory material for meetings and activities with partners, prepare options and recommendations for follow up and draft formal partnership agreements. Coordinate Secretariat inputs on areas for collaboration with such other entities. Serve in Secretariat task forces on relevant issues and represent the office and unit in internal and external meetings. Keep abreast of developments, analyze, draw from and document information, case studies and lessons learned from past and ongoing practices related to partnerships in support of implementation.
C. Research cross-cutting initiatives: Research, synthesize and analyze information on initiatives related to mainstreaming, partnerships and outreach; coordinate input for and prepare documents on behalf of the Secretariat for distribution to partner organizations; design frameworks and prepare presentations for the division’s planning exercises, and; research, compile, draft and provide input for official documents, publications, project proposals, briefing notes, speeches and other documents for official use internally and externally.
D. Meetings: Contribute to the preparation and servicing of the intergovernmental meetings in areas related to mainstreaming, cooperation and outreach. Research and draft official documents to be presented to the meetings and work, in-session, on substantive issues in collaboration with colleagues, Parties, observers and chairs as required, and assist the principal and senior officers to track, coordinate and summarize inputs in a timely manner. Provide strategic support in planning and coordinating the participation of stakeholder groups in the meetings. Coordinate, facilitate and monitor the processing of: stakeholders' applications for observer status and meeting participation. Research, analyze and provide recommendations in planning and coordinating the participation of stakeholder groups and partner organizations in CBD processes.
E. Secretariat administration: Including drafting correspondence and relevant sections of office publications and reports; providing support in organizing meetings and other related events and contributing to administrative and human resource management processes.


• Professionalism: Demonstrates professional competence and mastery of subject matter related to stakeholder engagement in the context of a multilateral environmental agreement, in particular on engagement of youth; managing projects; Developing and maintaining partnerships; Research, analysis and document preparation and facilitation of meetings; Incumbent should be familiar with the Convention on Biological Diversity and its institutional context in relation to other UN agencies and relevant multilateral environmental agreements; Incumbent should be conscientious and efficient in meeting commitments, observing deadlines and achieving results. He/she should have ability to demonstrate persistence when faced with challenges.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.


Advanced university degree (master's or equivalent) in environmental or socio-economic sciences or other disciplines relevant to biodiversity or sustainable development . A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

A minimum of two years of progressively responsible experience in project/programme management a field and setting relevant to the Convention on Biological Diversity. Experience of international processes, working with diverse clients and partners would be an asset. Familiarity with the CBD and its procedures would be an asset.


English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of French is desirable.

Assessment Method

Evaluation of qualified candidates for this position may include a substantive assessment
which will be followed by a competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee


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