Job Opening

Posting Title: Finance and Budget Officer [Filled from Roster]
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station: NEW YORK
Posting Period: 29 April 2016 - 27 June 2016
Job Opening Number: 16-Finance-OCHA-55728-R-New York (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

This position is located within CERF secretariat, which is a branch of the Corporate Programmes Division (CPD) of the Office for the Coordination of Humanitarian Affairs (OCHA). The CPD oversees OCHA’s administration, communications, information services, policy development, and the management of the Central Emergency Response Fund (CERF) secretariat. The Finance and Budget Officer reports to the Chief of Section within the CERF Secretariat.

Responsibilities

Within delegated authority, the Finance & Budget Officer will be responsible for the following duties:

Contributions:
• Review, analyse extra-budgetary contributions to CERF in compliance with IPSAS,
• Resolve issues concerning contributions to CERF and communicates them to the OPPBA and others concerned,
• Review compliance with the Memoranda of Understanding with Donors.

Budget preparation:
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements for CERF secretariat and grant projects; ensure compliance with the strategic plan, other legislative mandates, and other policies.
• Provides detailed input with respect to resource requirements for budget submissions.
• Reviews, analyzes and finalizes program budget/financial implications in light of additional mandates or grant requirements.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the Controller’s Office.

Budget administration:
• Authorizes un-released budget and released budget in Umoja grant and fund management when necessary, ensuring appropriate expenditures for CERF secretariat and grant projects.
• Manages and monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Authorizes grant payment to grant receiving agencies on the basis of approved grant projects.
• Prepares budget performance submissions for CERF secretariat and grant projects.
• Oversee financial reporting on CERF grants, including refunds, from agencies and ensure their compliance with the terms of Umbrella Letter of Understanding.
• Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Provides substantive support to relevant intergovernmental and expert bodies.

General:
• Provides advice and guidance, including training, to headquarters and field staff on grant project budgetary and financial policies and procedures.
• Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to CERF secretariat and grant projects, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence.
• Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Acts as Certifying Officer under Financial Rule 105.5 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• Provides support with respect to representation of the CERF in meetings of legislative organs.
• Represents CERF in inter and intra-departmental meetings.
• May plan, organize, manage and supervise the work of the Unit/Section assigned.
• Incumbents may be asked to perform other related duties.

Competencies

• Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Experience in budgeting and analysing financial reports is required. Experience in Microsoft Excel is required. Experience in using financial functions in ERP systems such as IMIS, SAP or Oracle is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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