Job Opening

Posting Title: PROCUREMENT OFFICER
Job Code Title: PROCUREMENT OFFICER
Duty Station: NAIROBI
Posting Period: 27 June 2016 - 25 August 2016
Job Opening Number: 16-Procurement--59347-R-Nairobi (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him
or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly
encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged
where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, hour application may not have been received, In such cases,
please resubmit the application, if necessary. If the problem persits, please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services. (www.unon.org). This post is located in the Procurement Section, UNON. Under the supervision of the Chief Procurement Officer (CPO), the incumbent will be responsible for the following duties:

Responsibilities

• Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities.
• Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
• Supervise/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of the tender exercise.
• Utilise established procurement procedures to clarify and solve procurement-related queries from requisitioners.
• Establish and maintain work program and time frames for processing requests in accordance with the procurement manual.
• Develop and prepare contracts for the procurement of goods and services; Issue international tender invitations; Evaluate responses and make recommendations for the finalisation of purchase and award of contracts; Approve procurement orders up to the authorised limits and prepare draft submissions for the CPO before presentation to the local committees on contacts for review and subsequent approval by the authorised official.
• Conduct market research via internet and trade publications to keep abreast of market developments; Research and analyze statistical data, market reports and availability of goods and services.
• Oversee adherence to contractual agreements, recommend amendments and advise vendors and requisitioners on contractual rights and obligation; Conduct or coordinate all phases of negotiation of disputes arising from contacts.
• Prepare a variety of procurement-related documents, contacts, communication and guidelines.

Competencies

• PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced University degree (Master’s degree or equivalent) in business, or public administration, commerce, engineering, law or related field. A first-level degree in combination with qualifying experiene may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in procurement or contract management, of which at least three years should be direct first hand procurement experience is required. Experience in managing large procurement cases for goods and services in large international organizations is desired. One year experience supervising a procurement team is also desired. Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is an advantage.

Languages

English and French are the working Languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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