Job Opening

Posting Title: INTERN - HUMAN RESOURCES
Job Code Title: INTERN - HUMAN RESOURCES
Department/Office: ECONOMIC COMMISSION FOR LATIN AMERICA AND THE CARIBBEAN
Duty Station: SANTIAGO
Posting Period: 10 May 2016 - 09 May 2017
Job Opening Number: 16-Human Resources-ECLAC-60348-R-Santiago (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

- Degree programme (What are you currently studying?)
- Graduation Date (When will you graduate or when did you graduate from the programme?)
- List the IT skills and programmes that you are proficient in.
- List your top three areas of interest.
- Explain why you are the best candidate for this specific internship.
- Explain your interest in the United Nations Internship Programme.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to the high volume of applications received, ONLY successful candidates will be contacted.

Org. Setting and Reporting

The Economic Commission for Latin America and the Caribbean (ECLAC\CEPAL) is one of the five regional commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes supporting the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org, for further information.

The internship in the Human Resource Division will last 2-6 months, depending on the needs of the Division/Section. Candidates may be selected throughout the posting period, on an "as-needed" basis.

Interns are expected to work on a full-time basis (work five days per week; 35 hours) in the Division/Section to which they are assigned, but they may undertake flexible working arrangements, subject to certain conditions.

The internship is UNPAID. All costs of travel and accommodation, including living expenses, must be covered by the intern or any relevant sponsoring institution.

The child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above for a period of six months following the end of their internship.

Responsibilities

The intern will assist in implementing various initiatives in collaboration with the Recruitment and Training Units.

The intern will be under supervision of the Chief of the Human Resources Section and the direct supervision of the Human Resources Officers.

Daily duties may include:

• Assistance in drafting and preparing official documents
• Document, legal and internet research
• Working on web-presentation
• Compiling statistics

Additionally, the Intern will perform some of the following duties:

(a)   Provide support to Training Unit – Regular Language classes
• Install and check equipments for the classes.
• Verify the availability of rooms for every class.
• Provide assistance to teachers to prepare the material for language classes.
• Provide assistance in keeping record of the attendance of the regular language classes.
• Respond to queries by phone or e-mails to students as required.
• Assist with electronic data entry and monthly training statistics.
• Provide assistance in managing the e-learning platform.

(b) Provide support to Training Unit – Training courses in ECLAC and outside the premises
• Organize and deliver the material required for the courses.
• Translate training material into Spanish
• Set up the equipments in the rooms and install software as required.
• In the case of courses outside ECLAC, prepare the equipment and materials that must be carried to the place of the event.
• Set up the equipments and deliver materials for the courses.
• Keep information filed and updated available.
• During the absence of the Training Assistant schedule video-conference, request rooms for training and prepare the material necessary for the session.

(c) Provide Support during exam periods:
• Check that the audio equipment work properly.
• Assist in the supervision of staff members/participants sitting the exams.
• Evaluations and reports concerning training unit activities.

(d) Provide Support with Recruitment Activities
• Review and maintain the e-mail of the HR Section
• Organize information in Shared Drive

(e) Provide Support with Administration of Staff Activities:
Support the review and implementation of the Onboarding Job Aid for new staff members
Support the review and follow up of Education Grant documentation
Prepare workload statistics

Competencies

Professionalism:
Be computer literate in standard software applications; have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and Nations and have a personal commitment to the ideals of the Charter; have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

- Studies in Business Administration, HR Management or related fields;
- Applicants must meet one of the following requirements:

(a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
(c) Have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in Spanish is required. Knowledge of English is required.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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