Job Opening

Posting Title: CHIEF OF MISSION SUPPORT, D1
Job Code Title: CHIEF OF MISSION SUPPORT
Department/Office: FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station: JERUSALEM
Posting Period: 13 May 2016 - 27 May 2016
Job Opening Number: 16-Administration-FMADPKO-60566-F-Jerusalem (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Org. Setting and Reporting

This post is located in Jerusalem and serves as the joint Chief of Mission Support for both UNTSO and UNSCO. The incumbent will report both the Chief of Staff/.Head of Mission of UNTSO and the Special Coordinator of UNSCO.

Responsibilities

Within delegated authority, the Chief of Mission Support will be responsible for the following functions.

•Contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics, communications, transport, air operations, etc.

•Certifies mission expenditure.

•Advises both Heads of Mission on all matters pertaining to administrative and logistical support.

•Plans, organizes, implements, manages and oversees the activities of all administrative and logistical support operations for the two missions.

•Provides effective management of human, financial and material resources of both missions.

•Identifies broad strategies required for the development and implementation of the mission support work programme for the two missions.

•Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programmes for the support activities of both missions and takes the lead in securing the required human and financial resources for the mission.

•Establishes a set of sound policies, procedures, practices, standards and tools that are consistent with UN regulations, rules, policies and practice in order to ensure proper budget, accounting, financial and human resources management and control.

•Liaises, negotiates and coordinates with national authorities with respect to administrative and logistical matters.

•Ensures cooperation and integration of administrative and logistical resources with military, civilian police and other substantive elements of both missions as required.

•Provides guidance, support and supervision to senior administrative and logistics support staff as well as audit and evaluation services, as appropriate.

•Ensures the provision of guidance, performance evaluation, supervision and mentoring to all administrative support and other staff in the areas of his/her responsibility.

•Maintains good order and discipline of staff under his/her overall supervision.

•Represents both missions before legislative bodies, providing information and clarification in support of budget proposals.

•Represents the mission support component at meetings, protocol and ceremonial occasions, military parades, etc. Performs related duties as may be required by the Head of Mission, Special Coordinator, DPKO, or DPA, e.g., provides briefing to visiting senior officials on mission, administrative and technical support activities, etc.

•Performs other related work as required.

Work implies frequent interaction with the following:
Senior leadership within the mission as well as with the UN agencies, funds and programmes in the field, with senior officials within the UN Secretariat and administrative and budgetary committees. Representatives of Government, diplomatic community, local leaders and representatives of non-governmental organizations and civic society.

Results Expected:
Effectively led, coordinated and managed mission administration; delivery of services that meet established objectives and goals and contribute to the implementation of the mission’s mandate.

Competencies

•Professionalism: Ability to provide seasoned effective specialized advice in a broad range of human resources, financial, logistical, and administrative areas to Head of Office/Mission, and to Headquarters and senior mission staff; ability to ensure adequate preparation of reports or rationale with respect to key logistic and administrative decisions; strong negotiation and conflict-resolution skills. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility of delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

•Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

•Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Masters or equivalent) in business or public administration, human resources management, finance, accounting, or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of fifteen years of experience in administration, budget, logistics, information technology, communication or related field.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised , fluency in spoken and written English is required. Knowledge of a second UN language, particularly Arabic or French is an advantage.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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