Job Opening

Posting Title: Editorial Assistant
Job Code Title: EDITORIAL ASSISTANT
Department/Office: ECONOMIC AND SOCIAL COMMISSION FOR ASIA AND THE PACIFIC
Duty Station: BANGKOK
Posting Period: 04 July 2016 - 17 August 2016
Job Opening Number: 16-Language-ESCAP-62641-R-Bangkok (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment against this post is on a local basis; candidates shall be recruited in the country or within commuting distance of the ESCAP office, irrespective of nationality and length of time the candidate may have been in the country.  If no suitable local candidate is identified, candidates residing abroad may be considered.  The candidate is responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.

This Job Opening (JO) is open to both internal and external candidates, including staff members on temporary appointments. Priority consideration will be given to serving staff members holding Fixed-Term Appointments followed by those holding Temporary Appointments. Selection of an external candidate will be subject to exceptional approval.  
If selected, the internal candidate will be regularized but the external candidate will be offered a temporary appointment starting as soon as possible up to a maximum of 364 days.  Extension of appointment is subject to satisfactory performance and availability of funds.

Must have passed the United Nations Global General Service Test (GGST) or an equivalent locally-administered test at Offices Away from Headquarters.

Org. Setting and Reporting

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote inclusive economic, social and environmental development and support regional cooperation and integration in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Editorial Unit of the Conference and Documentation Services Section. The incumbent is under the direct supervision of the Text Processing Supervisor of the Editorial Unit and the general supervision of the Chief of the Editorial Unit.

Responsibilities

Under the direct supervision of the Text Processing Supervisor of the Editorial Unit, and overall supervision of the Chief of the Editorial Unit, the incumbent is required to perform the following functions:

•Prepares outgoing texts for submission to the translation services and text-processing units.
•Assists in the liaison with editors with respect to revisions of texts, ensuring that all editorial changes are made; clarifies and finalizes changes, ensuring that any additional revisions are included in the final version.
•Performs proofreading functions for the full range of documents produced by the Economic and Social Commission for Asia and the Pacific, ensuring that changes are incorporated in the final version of documents.
•Assists Chief of Unit and senior Assistants in tracking the workflow and processing schedules; transmits corrections made by author departments/divisions to texts in process.
•Provides basic reference assistance to editors as necessary.
•Responds to queries from other services concerning documents submitted for editing; refers queries to the appropriate parties as necessary.
•Assists in maintaining the Unit’s reference collection of UN documents, publications and other reference materials, including special databases.
•Assists in collecting statistics on the documents and publications edited in the Unit;
•Prepares the requisitions needed to obtain computer equipment, software, and e-mail and telephone services for all staff in the Unit, including temporary staff.
•Assists in providing basic computer technical support to all staff in the Unit; performs basic trouble-shooting functions in a timely manner; maintains contact with Information Management, Communications and Technology and reports problems to the Help Desk when required.
•Performs general office support/clerical functions for the Unit.
•Carries out other tasks requested by the Chief of Unit; covers other General Service staff functions when the staff members are absent on annual or sick leave.

Competencies

•Professionalism: Knowledge of UN documentation, the document processing chain and relevant operational procedures; familiarity with UN editorial policies and practices; basic understanding of the functions and organization of the Editorial, Terminology and Reference Service and the roles of related services/sections. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required. A first-level university degree is desirable. Relevant first-level university degree in combination with one year of qualifying experience may be accepted in lieu of three years of required experience.

Work Experience

A minimum of 3 years of experience in clerical, technical support, administrative services, or related areas, is required. Experience in working with United Nations documentation procedures is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations official language is desirable.

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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