Job Opening

Posting Title: PROCUREMENT OFFICER
Job Code Title: PROCUREMENT OFFICER
Department/Office: UNITED NATIONS OFFICE ON DRUGS AND CRIME
Duty Station: PANAMA CITY
Posting Period: 17 October 2016 - 15 November 2016
Job Opening Number: 16-Procurement-UNODC-68045-R-Panama City (E)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her.  In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Panama City is classified an A and a family duty station.

Org. Setting and Reporting

This position is located in the Regional Office for Central America and the Caribbean (ROPAN), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Panama City, Panama. The Procurement Officer will report to the Regional Representative, ROPAN, and work under the policy guidance of the Chief Procurement Officer, UNOV/UNODC located in Vienna.

For more information on UNODC, please visit our website: www.unodc.org

Responsibilities

Within delegated authority, the Procurement Officer will be responsible for the following specific duties:

•Serve as a senior procurement and contracting expert with responsibility for the procurement of a wide variety of supplies and services associated with highly complex (technically and legally) contracts and procurement activities; lead the procurement work of the Regional Office for Central America and the Caribbean, Panama (ROPAN).

•Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to procurement of diverse services and commodities (e.g. information technology, electronic equipment and instruments, medicines, foodstuffs, building maintenance materials, office supplies, furniture, etc.), taking into account local economic and other conditions.

•Plan, develop and manage all procurement of significant construction projects estimated to be at $30 million.

•Lead the preparation and implementation of procurement according to the rules of the United Nations Secretariat. When applicable lead the preparation of procurement to be processed by UNDP according to UNDP rules and regulations.

•Provide technical advice on procurement activities to officials of the regional office during all phases of the procurement cycle; analyze and evaluate procurement requests and ensure appropriateness of technical specifications.

•Develop and prepare highly complex contracts for procurement of non-routine and technologically advanced commodities or long-range services; issue international tender invitations; evaluate responses to tender, and make recommendations for finalization of purchases and award of contracts; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.

•Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects, particularly of construction projects in cooperation of the UNODC architect, engineer and closely liaising with the Panamanian authorities in conforming with local construction laws.

•Establish and maintain work programme and schedule for on going contracts and newly-planned ones.

•Develop new tactical approaches to contracts, as well as new methods for their application, based on market research; contribute to development of institutional procurement policies and procedures; develop standards and criteria for the evaluation of goods, services, supplier capacity, etc.

•Maintain under constant examination production patterns in exporting countries; evaluate the productive capacities and performance of manufacturers to identify supply sources.

•Establish approaches for negotiations and conduct or coordinate all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.

•Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

•Provide guidance to, and may supervise, new/junior staff.

•Perform other work related duties as required.

Competencies

Professionalism: Has knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Has knowledge of contract law and expertise in handling complex contract issues. Has knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Has ability to shape and influence agreements with requisitioning units and vendors. Has ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, public administration, architecture, civil engineering, law, commerce or a related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible professional work experience in procurement, contract management and administration or related area is required. Procurement experience in the conduct of procuring architectural and construction services is highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Good working knowledge of Spanish is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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