Job Opening

Posting Title: CHIEF OF SECTION, PROCUREMENT, P5
Job Code Title: CHIEF OF SECTION, PROCUREMENT
Department/Office: United Nations Office at Nairobi
Duty Station: NAIROBI
Posting Period: 02 March 2017 - 15 April 2017
Job Opening Number: 17-Procurement-UNON-68697-R-Nairobi (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. It supports programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).  This position is located in the Division of Administrative Services, UNON and the administrative reporting line is to the Director, Administrative Services, UNON. However, the functional reporting line of the Chief of Procurement Section is to the Chief, Corporate Procurement Section, Procurement Division in New York.

Responsibilities

Within delegated authority, the Chief of Procurement Section will be responsible for the following:
• Provide advice and recommendation to the Chief of Service and the Director of Division, on conceptual strategy development and management of the implementation of overall procurement strategies and intra and inter-divisional/departmental procurement policies and procedures.
• Plan and oversee the management of procurement activities undertaken by the Section. Ensure that substantive work programme and programmed activities are carried out in a timely fashion. Coordinate diverse procurement projects in the Section, and in liaison with Offices away from Headquarters and other organizations of the United Nations System as appropriate.
• Manage, supervise and carry out the work programme of the Section under his/her responsibility. Co-ordinate the work carried out by the Section. Provide programmatic and substantive reviews of procurement work prepared by others.
• Provide substantive input in the preparation of position papers and reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, the General Assembly and other policy-making organs as appropriate.
• Contribute to the reporting to inter-governmental bodies on budget/ programme performance or on programmatic/substantive issues, as appropriate particularly those presented in biannual and/or annual reports.
• Ensure that the outputs produced by the Section maintain high-quality standards, reports are clear, objective and based on comprehensive data, and that all outputs produced by the Section under his/ her supervision meet required standards before completion to ensure they comply with the relevant mandates.
• Prepare inputs for the work programme of the Service, determining Priorities and allocating resources for the completion of outputs and their timely delivery.
• Carry out programmatic/administrative tasks necessary for the functioning of the Section including preparation of budgets, assigning and monitoring of performance parameters critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting. Evaluation of staff performance (PAS), interviews of candidates for job openings and evaluation of candidates.
• Recruit staff for the Section taking to account geographical and gender balance and other institutional values.
• Manage, guide, develop and train staff under his/her supervision.
• Foster teamwork and communication among staff in the Section and across organizational boundaries.
• Represent the Organization at inter-agency meetings, seminars and on substantive-related issues.
• Participate in international, regional or national meetings and provides programmatic/substantive expertise on an issue, or hold programmatic/substantive and organizational discussions with representatives of other institutions.

Competencies

Professionalism: Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter, is conscientious and efficient in meeting commitments, observing deadlines and achieving results, is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges, remains calm in stressful situations. Planning & Organizing: Develops clear goals that are consistent with agreed strategies, identifies priority activities and assignments, adjusts priorities as required, allocates appropriate amount of time and resources for completing work, foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary, uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments, delivers outputs for which one has responsibility within prescribed time, cost and quality standards, operates in compliance with organizational regulations and rules, supports subordinates, provides oversight and takes responsibility for delegated assignments, takes personal responsibility for his/her own shortcomings and those of the work unit where applicable.
Managerial Competencies
Leadership: Serve as a role model that other people want to follow, empowers others to translate vision into results, is proactive in developing strategies to accomplish objectives, establishes and maintains relationships with a broad range of people to understand needs and gain support, anticipates and resolves conflicts by pursuing mutually agreeable solutions, drives for change and improvements, does not accept the status quo, shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work, demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Managing Performance: Delegate the appropriate responsibility, accountability and decision-making authority, makes sure that roles, responsibilities and reporting lines are clear to each staff member, accurately judges the amount of time and resources needed to accomplish a task and matches task to skills, monitors progress against milestones and deadlines, regularly discusses performance and provides feedback and coaching to staff, encourages risk-taking and supports creativity and initiative, actively supports the development and career aspirations of staff, appraises performance fairly.

Education

Advanced university degree (Master's degree or equivalent) in business or public administration, commerce, engineering, law or related area. A first-level university degree in above mentioned disciplines in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in procurement or related field in multicultural institutions is required, of which at least five years should be directly related to firsthand procurement experience or related functions at the international level. Experience in management of procurement activities within the UN common system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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