Job Opening

Posting Title: Programme Management Assistant, G5
Job Code Title: Programme Management Assistant
Department/Office: United Nations Environment Programme
Duty Station: BONN
Posting Period: 25 May 2017 - 23 June 2017
Job Opening Number: 17-Programme Management-UNEP-70684-R-Bonn (E)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This position is funded for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Agreement on the Conservation of African-Eurasian Migratory Waterbirds (AEWA) is a regional treaty aiming at achieving favourable conservation status of the populations of migratory waterbirds. The AEWA Secretariat is administered by UNEP and is responsible for advancing the agenda of the Agreement and supporting the implementation of its provision in close cooperation with governments, UN entities and other organisations. This post is located in the AEWA Secretariat (Science, Implementation and Compliance Unit - SICU) at the Bonn duty station and will report to the AEWA Associate Programme Officer (Sustainable Use Officer).

Responsibilities

Under the day-to-day supervision of the Associate Programme Officer (Sustainable Use Officer) and the overall supervision of the Head of Science, Implementation and Compliance Unit, the incumbent will be assisting with the coordination of the European Goose Management Platform as well as tasks related to the sustainable use of migratory waterbirds.

1. Assists the coordination of the European Goose Management Platform and the promotion of other initiatives related to sustainable use of waterbirds by:

(a) Assist in the planning and implementation of work, monitor the status of ongoing activities and receipt of relevant documentation for review and approval.
(b) Compile, summarize and present basic information/data on specific related topics or issues.
(c) Review documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature, identifying inconsistencies, distributing documents to relevant parties upon approval.
(d) Review budget revisions, verifying availability of funds, ensuring necessary approval and entry in the administrative system.
(e) Serve as focal point for administrative coordination of implementation activities, involving initiating requests, obtaining necessary clearances, processing and following up on administrative actions, e.g. travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services.
(f) Compile, summarizing and entering data on project delivery, drafting related status reports, identifying shortfalls in delivery, budget overruns, and bringing to the attention of the supervisor.
(g) Draft correspondence on budget-related or other issues and preparing and updating periodic reports, briefing notes, graphic and statistical summaries.
(h) Provide general office assistance, responding to complex information requests and inquiries, reviewing, logging and routing incoming correspondence, setting up and maintaining files/records, organizing logistics for meetings, workshops, proofreading, formatting and uploading documents on the website, handling routine administrative tasks.

2. Assist the Science, Implementation and Compliance Unit and the rest of the AEWA Secretariat by:

(a) Contributing to the preparation, organization and running of the meetings of the AEWA governing bodies (Technical Committee, Standing Committee, Meeting of the Parties).
(b) Perform other duties as assigned by the supervisor or the Head of Unit.

Competencies

•Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals, solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others, places team agenda before personal agenda, supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position, shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies, identifies priority activities and assignments, adjusts priorities as required, allocates appropriate amount of time and resources for completing work, foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary, uses time efficiently.

Education

High school diploma or equivalent. Post-secondary school education in social science field, environment, business and administration or related field is required.

Work Experience

Minimum 5 years of experience in programme or project administration, technical cooperation or related area. Experience working with an international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French and Spanish language is desirable.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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