Job Opening

Posting Title: Senior Programme Officer (Seismic Mitigation Project), P5
Job Code Title: SENIOR PROGRAMME MANAGEMENT OFFICER
Department/Office: ECONOMIC AND SOCIAL COMMISSION FOR ASIA AND THE PACIFIC
Duty Station: BANGKOK
Posting Period: 04 January 2017 - 02 February 2017
Job Opening Number: 17-Programme Management-ESCAP-70993-R-Bangkok (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This post is subject to the availability of funding.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Staff of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy and are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.

ESCAP is committed to promoting diversity and gender equality within the Secretariat. Women candidates are strongly encouraged to apply.

Org. Setting and Reporting

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote inclusive economic, social and environmental development and support regional cooperation and integration in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Division of Administration and is in relation to the planning, coordination and execution of the Seismic Mitigation Project (SMP). The SMP is a multimillion dollar, multi-biennial undertaking to retrofit the existing UN buildings at ESCAP to ensure compliance with relevant international standards. The project will be multi-faceted and the Project Manager will oversee and coordinate all aspects of the project.

The incumbent reports directly to the Director, Division of Administration.

Responsibilities

Under the general guidance of the Director of Administration, the incumbent will be responsible for the design, construction, and programme management related planning and execution of the SMP (Seismic Mitigation Project) while adhering to the strict deadline as mandated by the General Assembly. The incumbent will perform the following duties:

1. Take the lead in developing, managing, coordinating and evaluating the Seismic Mitigation project in coordination with the Facility Management Unit (FMU), DM-OCSS, and project owner (ES) by:

a) Ensuring progress on time and budget while mitigating key project risks by applying relevant expert knowledge of the design, construction and project management methodologies.
b) Overseeing the management of the project, reviewing and approving related design and construction activities, programming, acquisitioning, contracting, scheduling, cost estimation, quality control and contract administration.
c) Providing expert technical advice on activities and matters related to the SMP work programme, including the management of the project costs, such as bill of quantities and time control procedures, as well as the validation of any change order to contracts.
d) Coordinating with FMU to ensure activities are not interrupted other activities by liaising with all parties, contractors, UN staff on activities related to major structures, waste disposal systems, flood control systems, water treatment facilities, electrical power generation and distribution systems, environmental control systems, and related structures and activities in for the logistics support of ESCAP.
e) Coordinating activities related to all budget and funding (programme/project preparation/reports that includes pledging, work programme, programme budget.)
f) Lead problem resolution and disputes by identifying priorities, problems and issues to be addressed and propose corrective actions.
g) Participate in all related projects including redeployment of office space planning services and seamless integration and training with regards to mechanical and general maintenance systems introduced as a result of the SMP.

2. Directs, coordinates and supervises all various written outputs to the Project owner (Executive Secretary and Director of the Division of Administration of ESCAP, UN Headquarters, and other entities) by:

a) Providing cost estimates, costs reports, cost analysis worksheets, owners’ reports from project consultants
b) Analyzing and preparing periodic project progress reports to the Executive Secretary and Director of the Division of Administration of ESCAP, UN Headquarters, and other entities, as required.
c) Preparing concise reports to intergovernmental bodies (e.g. as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, and the General Assembly, internal and external audits.

3. Serves as a lead and establishes collaborative partnership with key official (within the UN and local authorities, .e.g. Department of construction, fire department, governing/oversight/audit bodies, tourism and historical conservation departments to ensure adequate exchange of information and provision of full assistance on engineering and related support matters.

4. Develops and provides expert advice on the establishment and implementation of the project management plan in all phases, and the review and recommendations of all design and construction contractual relating to engineering support requirements and Seismic mitigation related aspects, including site operations, project guidelines, policies, procedures and performance standards.

5. Ensures effective utilization, managing, guiding and development of staff (engineering staff, support staff under his/her supervision.)

6. Performs other related duties as required.

Competencies

Core Competencies:

Professionalism: Demonstrated project management skills, knowledge of the latest technology and material used for buildings. Knowledge of the contracting and construction management issues, particularly international best practice building codes and standards and legal requirements. Knowledge and/or certification and experience with FIDIC (International Federation of Consulting Engineers) construction contracts. Ability to implement major capital projects effectively, on time and budget. Ability to apply engineering skills and to participate in engineering projects, including preparation of cost estimates, research of data and preparing graphs. Ability to identify and analyze engineering data of significant depth and complexity. Ability to negotiate and reconcile differences Ability to manage financial resources and materials, coordinate and monitor project budget and funds. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Managerial Competencies:

Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in engineering and/or architecture is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. PRINCE II certification for project management and/or professional certification/membership of chartered institutes such as the Project Management Institute (PMI) and Professional Engineering or Architectural Institute is highly desirable.

Work Experience

A minimum of ten years of progressively responsible experience in the management of architectural/engineering projects, or related areas, is required. Completion of one or two construction or renovation of equivalent conference or office premises is required. Proficiency/experience in MS Project, or equivalent project management tools, is required. Related experience at the international level and/or additional experience with seismic, security, construction, major renovation, or related projects/systems, is highly desirable. Experience with the United Nations Common System is an advantage.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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