This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
This position is located in United Nations Organization Interim Force in Lebanon UNIFIL, Naqoura. The Deputy Director of Mission Support at this level typically reports to the Director of Mission Support (DMS) at the D2 level and normally supervises Chiefs of Sections and Senior / Administrative Officers at the P5/P4 level. The focus of these positions is to support and deputize for the DMS during his absence in the overall leadership and management of human, financial and material resources of the Mission Support Division, supporting all mission components with rapid effective efficient and responsible administrative, logistical supply chain and technical support services, with an emphasis on budgetary resource planning, analysis, client orientation and performance management. Serves as the focal point and key advisor to management and other mission staff on support related matters.
Within delegated authority, the DDMS will be responsible for the following duties: (These duties are generic and may vary depending on the mission’s mandate)
1 Advice and coordination;
Acts as principal adviser to the DMS on all matters pertaining to supply chain and cost efficiency matters; coordinates all mission support operational day-to-day activities through the Mission Support Centre.
- Ensures cooperation and integration of administrative, logistical and technical resources with military, civilian, and other substantive elements of the mission as required.
- Performs related duties as may be required by the DMS, Head of Mission or DPKO, e.g., brief visiting senior officials on mission support matters.
- Liaises, negotiates and coordinates with national authorities with respect to mission support related matters.
- Represents the DMS at meetings, protocol and ceremonial occasions, military parades, etc.
- Through the Mission Support Center ensures coordination between Supply Chain and Service Delivery Pillars.
- Contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical, technical and administrative support and strategic advice through the DMS to the senior leadership team required for the fulfillment of the mandate, including in such areas as budget, finance, human resources management, logistics, supply chain management and
technical support services, etc.
- Through the DMS, provides advice to the Senior Management Team, on the mission support integrated planning process throughout the mission lifecycle with particular attention to support areas and contributes to an integrated approach and consistency in the implementation of mandate.
- Establishes a set of sound policies, procedures, practices, standards and tools that are consistent with UN policy and practice in order to ensure proper budget, accounting, financial, property/equipment and human resources management and control. support services.
- Plans, organizes, implements, manages and oversees the activities of all logistical, technical and administrative support operations. Develops policy, procedures and Mission Support Plans.
- Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programs for the administrative, logistical and technical support activities of the mission and takes the lead in securing the required human and financial resources for the mission-Provides guidance, support and supervision to senior administrative, logistical and technical support staff, audit and evaluation services as appropriate.
- Ensures provision of guidance, performance evaluation, supervision and mentoring to all administrative, logistical and technical support and other staff in the areas of his/her responsibility.
- Advocates and ensures, through collaboration with all stakeholders, the implementation of the Global Organizational Initiatives in his/her area of responsibility, i.e., UMOJA, Galileo Decommissioning, Central Warehousing, etc.
-Maintains effective communication with UN headquarters and the Global & Regional service centers on mission support related matters.
- In the absence of the DMS, may represent the Mission Support Division before legislative bodies, and Member States. delegations, providing information
and clarification in support of budget proposals.
- Provides effective management of human, financial and material resources of the mission. Certifies mission expenditure as the authority delegated by the UN Controller. Exercises his/her Delegation of Authority with full integrity and in the best interest of the Organization.
- Deputizes for the Director of Mission Support.
3 Other related duties.
- Preforms any other mission support related duties as assigned by the DMS.
Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed
- Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently
Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvement; does not accept the status quo; Shows the courage to take unpopular stands.
- Judgement/ Decision-making:
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
- Client Orientation :
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced University degree (Master's degree or equivalent) in business or public administration, management, logistics, human resources management, supply chain management, finance, engineering, accounting, law, or related fields. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
At least fifteen (15) years of progressively responsible professional experience in public or business administration, management, human resource management, finance, accounting, logistics, supply chain management, engineering or related area. Finance experience and/or qualifications must be sufficient to meet Department of Management (DM) requirements for certification. Experience working with UN rules and procedures is desirable. United Nations experience, particularly with a United Nations peacekeeping operation and/or professional experience with an UN agency in the field is highly desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
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