Job Opening

Posting Title: INFORMATION MANAGEMENT OFFICER, P4 [Filled from Roster]
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 09 March 2017 - 22 April 2017
Job Opening Number: 17-Information Management Systems-UNEP-72042-R-Montreal (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

United Nations Environment is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The Secretariat of Multilateral Fund (MLF) for the Implementation of the Montreal Protocol is dedicated to reversing the deterioration of the Earth's ozone layer. It was established in 1991 to assist developing countries to meet their Montreal Protocol commitments in complying with the control measures of the ozone-depleting substances. The Fund Secretariat in Montreal assists the Committee in this task. The Secretariat is administered by UN Environment (www.multilateralfund.org). This post is located in UN Environment/MLF at the Montreal duty station. Under the supervision of the Chief Officer, the incumbent will perform the following duties:

Responsibilities

1. Information management:
Plan, develop, implement and maintain information systems addressing the needs for information of all key stakeholders to the Montreal Protocol.
Oversee the preparation of different types of correspondence.
Formulate and implement ways to present information related to the Multilateral Fund to different stakeholders; oversee the customization and interpretation of technical information related to the Multilateral Fund so that it can be understood and assimilated by stakeholders.
Take the lead in designing and developing the archiving system of reference materials of relevance to the work of the Multilateral Fund, for record-keeping and institutional memory; supervise electronic logging system of documents of the meetings of the Executive Committee in all UN languages.
Oversees the translation of documents and the final report of the meetings of the Executive Committee and secure timely posting in both the Secretariat intranet and website.
Supervise the management of the Secretariat’s contact data base to ensure that information on Executive Committee members, bilateral and implementing agencies, other participants as well as conference services staff and experts, is reliable and kept up-to-date.
2. Public relations and outreach:
Develop and manage the maintenance of the Multilateral Secretariat's website/intranet including its periodic review and update of documents, and intranet pages, keeping with technological developments and emerging technologies, and adhering to strict deadlines.
Coordinate research and analysis of information gathered from diverse sources relevant to the Multilateral Fund and the Montreal Protocol, including new policies, manuals, reference materials, for circulation to staff of the Secretariat and presentation to stakeholders.
Coordinate preparation and analysis of information on existing and emerging issues to keep the Secretariat abreast of existing and new challenges in the area of Ozone Depleting Substances phase-out and alternative technologies in developed and developing countries.
Oversee the presentation of responses to information and data queries from a broad audience to promote better understanding of the objectives and activities of the Multilateral Fund.
Liaise with senior information officials of relevant units within the UN system and bilateral agencies, for purposes tailoring information needs and dissemination of information materials as appropriate.
3. Programme management and Executive Committee meeting document preparation:
Prepare policy papers and project related documents as required, for consideration by the Executive Committee, on issues requiring data collection, review and analysis.
Draft opening remarks, briefings, speeches and/or visual presentations of relevant decisions of the Executive Committee to be used by senior and junior staff at the Secretariat during regional and/or international meetings.
4. Perform other related duties as may be assigned.

Competencies

• Professionalism: Demonstrates professional competence in information management, programme management and public relations. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignment given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

• Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise and is willing to learn from others: Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master's degree or equivalent) in information science, information systems, communication, environmental management or related fields. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in modern archive management systems, information management, programme management and public relations or related area. Experience in presenting reports and data, as well as facilitating meetings an advantage. Experience and knowledge of the Montreal Protocol and its Multilateral Fund an asset. Experience in existing electronic information systems, especially the design of internet web-sites, databases including design, general knowledge of computer programming an asset. Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official languages is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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