Job Opening

Posting Title: FINANCE AND BUDGET ASSISTANT, G6
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: United Nations Environment Programme
Duty Station: COPENHAGEN
Posting Period: 07 March 2017 - 05 April 2017
Job Opening Number: 17-Finance-UNEP-73338-R-Copenhagen (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of the UNEP's Division of Technology, Industry and Economics (DTIE) is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities (http://www.unep.fr/). The position is located in DTIE/Climate Technology Centre and Network (CTCN) in the Copenhagen duty station.

Responsibilities

Under the direct supervision of the Director (D1) Climate Technology Centre and in close collaboration of the Fund Management Officer CTCN (P3) and Project Administrative Liaison Officer (P3), the incumbent will perform the following tasks:
Financial and Budget:
• Preparation, enrolment and revision of budgets for CTCN projects in the financial system (release, un release budgets, appropriation, deployment, redeployment, transfer of implementing partner grants (P1- Grants);
• Preparation of data for enrolment and revision of all financial commitment obligations and corresponding P1-grants for legal instruments for CTCN projects;
• Creation of P1-Grants, Purchase Orders for P1-Grants;
• Processing Grant Approval requests for P1-grants, Purchase Order approval requests via Lotus Note portal;
• Creation of payment requests, monitoring and recording expenditures via service entry sheets (SES) in (UMOJA ) enterprise resource planning system (EPR), which from executing partners against budget allocations in UMOJA;
• Creation of project structure in UMOJA (new WBS elements via Project Builder);
• Preparation of Business Intelligence reports, Ledger reconciliations of project financial status on an on-going basis, processing adjustments for income, expenditures etc;
• Liaising with Corporate Services finance and United Nations Office in Nairobi (UNON) on different financial, accounting and budget matters in conjunction with project implementation process;
• Issuing sub-allotments for regional offices;
• Participation in preparation of closing revisions, verification of the accuracy of input data, ensuring consistency of data in allotments and sub-allotments for CTCN projects;
• Guidance to Project Managers and project executing partners in preparation of project budget and expenditure reports in line with UNEP guidelines; financial update on Project Cooperation Agreement (PCA) with Consortium Partners vis a vis authorization to use the funds.
• High level support to the Office of the Director;
• Managing Director’s schedule, various deadlines, reporting requirements;
• Monitoring the communication flow in the Director's office by screening, sorting and identifying matters requiring the Director's attention and/or action, and coordinating with other colleagues to ensure timely and proper action on time sensitive issues;
• Providing support in the Director's travel administration, preparing and Submit CTCN Director’s, Staff and Consultants quarterly travel plan for approval;
• Review and verify that the requests submitted for Director's approval are in accordance with the Delegation of Authority and UNEP Rules and Regulations;
General Administration:
• Maintaining and reporting on CTCN Petty Cash;
• Coordinating, accessing and processing CTCN procurement needs;
• Represent CTCN in UN City Budget Committee;
• Perform other duties as assigned.

Competencies

• Professionalism: Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases; Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and Organizing: Ability to develop clear goals that are consistent with agreed strategies; Ability to identify priority activities and assignments and adjust priorities as required; Ability to plan own work, manage conflicting priorities, work under pressure, organize activities in international governmental environments and in developing country contexts.

Education

High school diploma or equivalent. Supplemental training in Accounting and Finance or related field is an asset.

Work Experience

Seven years progressively responsible experience in the field of budgeting and accounting preferably within the UN system. Experience in project/grant management, budgeting, accounting, and financial management is essential. Experience in using MS Word and Excel or spreadsheet programmes is also essential. Knowledge of Enterprise Resource Programs, IPSAS and other financial management programmes/systems used by the UN system is highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of Danish is an advantage.

Assessment

Evaluation of qualified candidates for this position may include substantive assessment which may be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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