Job Opening

Posting Title: Human Resources Assistant, G5 [Cancelled]
Job Code Title: HUMAN RESOURCES ASSISTANT
Department/Office: OFFICE OF HUMAN RESOURCES MANAGEMENT
Duty Station: NEW YORK
Posting Period: 13 February 2017 - 14 March 2017
Job Opening Number: 17-Human Resources-DM OHRM-74476-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

Org. Setting and Reporting

This position is located in the HR Services of the Office of Human Resources Management, Learning, Development and HR Services Division. The Human Resources Assistant reports to the Human Resources Officer, to whom he/she provides assistance.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment and on-boarding: 
• Assists in the filling of posts, including preparing and dispatching offers of appointment and Statement of Emoluments, initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, and preparing letters of appointment.
• Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects.
• Conducts inductions with new staff members and briefs them on HR entitlements, duties and obligations
• Executes personnel actions in UMOJA.
• Coordinates with the Personnel Records Unit the request of the official status files of staff members and ensures that all relevant documentation is kept on file.

Administration of entitlements: 
• Provides advice and answers general queries on entitlements upon recruitment and throughout.
• Reviews and processes requests for entitlements and claims, including education grant, rental subsidy, dependency allowance and language allowance.
• Processes personnel actions in UMOJA.

General: 
• Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
• Sets up and maintains reference files/records (electronic and paper).
• Schedules appointments/meetings, monitors deadlines, etc.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports, including the running of UMOJA Business Intelligence reports for operational and monitoring purposes.
• Maintains automated database containing HR related statistics and prepares periodic reports.
• Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
• May provide guidance/training to less experienced staff.
• Performs other duties as required.

Competencies

PROFESSIONALISM: Knowledge of the human resources policies, procedures and practices applicable to the administration of benefits, entitlements and contracts and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent. Successful completion of UMOJA HR Partner Training Course is desirable.

Work Experience

A minimum of five years of experience in human resources management, administrative services or related area is required. Experience using large commercial ERP systems such as UMOJA is required.  Working experience in UMOJA on HR related functions is desirable. Experience in application of UN rules and regulations covering entitlements, benefits and contract administration is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

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