Job Opening

Posting Title: Information Systems Officer (SAP Travel processes), P3
Job Code Title: INFORMATION SYSTEMS OFFICER
Department/Office: DEPARTMENT OF MANAGEMENT
Duty Station: NEW YORK
Posting Period: 03 March 2017 - 17 March 2017
Job Opening Number: 17-Information Management Systems-DM-74907-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This post is financed by the Umoja funding. Extension of appointment will be subject to budgetary approval.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

The position is located in the Delivery Management Team of Umoja in the Department of Management in New York. The Information Systems Officer (SAP Travel processes) reports to a Senior Information Systems Officer.

Umoja is a continuous organizational transformation project, enabling high-quality, and cost-effective service delivery for evolving United Nations mandates, anywhere in the world. By updating skills, harmonizing practices and applying global technology, Umoja maximizes productivity of the UN's human, financial and material resources.

Umoja transcends organizational, geographical and functional barriers, fostering a culture of transparency, accountability, empowerment, sharing and unity across the United Nations. For more information on Umoja visit: http://umoja.un.org

Responsibilities

The scope of work of this position includes the travel processes and work in Umoja's SAP solution particularly in respect of the on-going configuration and integration of the travel work stream across the solution, such as HCM/PY, Finance, Funds Management and Grants Management.

In the context of the Process improvements work plan for the ERP project during 2017/2018 and under the supervision of a Senior Information Systems Officer, the Information Systems Officer (SAP Travel processes) will be responsible for the following duties:

• Develops detailed functional specifications and user documentation for Travel Management, including FRICEW objects (forms, reports, interfaces, conversions, enhancements and workflow).
• Plans out and assists in respect of the improvement of process integration of Travel with other modules such as Financial Accounting (FA), Funds Management (FM), Grants Management (GM), Human Resources (HR) and Payroll (PY).
• Assists in the end-to-end formulation of improvements to the current Travel solution including design, build, testing, data conversion and related roll out activities.
• Tests and confirms that the solutions to be delivered are aligned with the Project's work plan and standards.
• Undertakes complex system analysis for the further configuration activities, including in respect of the related documentation processes.
• Provides Tier 3 support during and after deployment, including post-production support, on-going production support initiatives to ensure the correct and timely end-to-end handling of transactions in the system and the production of relevant reports.
• Defines and develops reporting on progress, completeness and correctness of data-related work for the ERP Travel processes, monitoring for validation of the integrity of the data.
• Develops reviews and refines the test scripts for all phases of testing and assists wit executing and validating testing results.
• Assists in the coordination of the testing of the travel processes (i.e., unit, integration and regression testing, preparation of test plans and scenarios, and supporting user acceptance testing, etc.). ensuring alignment with the system's application architecture and proper integration with the other Umoja modules.
• Assists in the development of user aids, training materials, instructions and procedures for Travel processes in Umoja.

Competencies

Professionalism:
-Knowledge of technical support of SAP Travel solution, including system configuration and integration of the travel processes with HCM/PY, FI, FM and GM modules
-Strong analytical and problem-solving skills, to include proficiency in the development and implementation of systems of moderate size/complexity
-Knowledge of interactive systems; good knowledge of organization’s information infrastructure and IT strategy as it relates to user area(s)
-Independently maintains assigned systems and develops innovative approaches to resolve a wide range of issues/problems.
-Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results
-Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology

Education

Advanced university degree (Master’s degree or equivalent degree) in information systems, engineering, business administration, or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Training in SAP Travel is desirable.

Work Experience

A minimum of five years of progressively responsible experience in design and optimisation of business processes as well as end-to-end process re-engineering (Design, Workflow Analysis, Implementation, Testing, Training as well as roll out and production support) is required. Experience in design and optimisation of business processes, including end-to-end process re-engineering in public sector, is required. Experience in the operations of Travel Management, Human Resources or Finance within the public sector is required. Experience working with implementation of SAP for HCM and Travel solutions including integration with Financial areas (FI, GM and FM) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post advertised, fluency in English is required. Knowledge of a second official UN language, preferably French, is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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