Job Opening

Posting Title: INTERN - INFORMATION MANAGEMENT, I (Temporary Job Opening)
Job Code Title: INTERN - INFORMATION MANAGEMENT
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 08 March 2017 - 06 March 2018
Job Opening Number: 17-Documentation and Information -DM OCSS-75416-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The UN Archives and Records Management Section (UNARMS) identifies, preserves and provides access to official records and archives of the United Nations. UNARMS is responsible for all aspects of UN record-keeping, ranging from measures to ensure that United Nations officials create records in the course of their duties, through the management of records in United Nations offices, to preserving and making records of continuing value accessible to designated user communities, including provide general public users access to all declassified UN archives via the UN Archives Portal, as well as personal reference services. Following the UN Secretary-General’s Digital Secretariat initiative, UNARMS is more and more focusing on providing policy and guidance over digital information management and preservation.

The internship is within UNARMS, under general guidance of the Chief of UNARMS, the intern reports directly to the Information Management Officer in charge of digital preservation and continuity. The internship is for a minimum two months with an opportunity for extension to a maximum 6 months. The internship is unpaid and full-time. Interns work five days per week (35 hours).

Responsibilities

The interested candidate with appropriate skill set will participate in the database management, web development, digital preservation, and social media content promotion projects. He/she will also provide assistance with enhancement or further development of existing applications that meet the office’s specific data management needs.

Key tasks will include:

• To analyse the data structure and data model of the ARMS’ records management system (TRIM) and propose possible solutions for data integrity and quality control;
• To write or enhance scripts for data importing/exporting, data transfer, global data cleaning, data reporting, etc. using Visual Basic or other programming languages;
• To research and evaluate open-source tools for preservation and continuity of digital information, including databases, and to create customized scripts to automate preservation procedures currently implemented in the office using C, C++, C#, Java, etc.;
• To create or enhance the web content management structure of ARMS website using open source web content management system – Drupal, Python, JavaScripts, PHP, etc.;
• To assist in ad-hoc requests and projects relating to IT support.

Competencies

Core Competencies: Communication: Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others and responds appropriately-Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone, style and format to match the audience-Demonstrates openness in sharing information and keeping people informed

Teamwork: Works collaboratively with colleagues to achieve organizational goals-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view-Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients' needs and matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client

Technological Awareness:-Keeps abreast of available technology-Understands applicability and limitation of technology to the work of the office-Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology

Education

To qualify for an internship with the United Nations New York Headquarters Internship Programme, the following conditions must be met:•Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first universitydegree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;•Be computer literate in standard software applications;•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the Internship Programme. Knowledge of French is an asset.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.The Cover Note must include:
- Title of degree you are currently pursuing
- Graduation Date (when will you be graduating from the programme)
- List the IT skills and programmes that you are proficient in
- List your top three areas of interest/department preference
- Explain why you are the best candidate for that specific department (s)
- Explain your interest in the United Nations Internship Programme.

In your Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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