Job Opening

Posting Title: SENIOR FINANCE AND BUDGET ASSISTANT, G7
Job Code Title: Senior Finance and Budget Assistant
Department/Office: United Nations Environment Programme
Duty Station: PARIS
Posting Period: 11 April 2017 - 10 May 2017
Job Opening Number: 17-Finance-UNEP-75710-R-Paris (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Special Notice

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. This position is open for recruitment for an initial period of two years and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of the UNEP's Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities. This position is located in UNEP/Economy Division, in the Project Management and Administration Unit (PMAU) at the Paris duty station.

Under the overall guidance of the Chief, PMAU and under the direct supervision of the Administration Officer, the incumbent will have the following responsibilities:

Responsibilities

1. Acting as Paying Officer: Reviewing and processing through UMOJA the payment of all invoices for the Division and its Branches/Initiatives, follow-up on pending payments and resolution of returned payment in cooperation with Treasury; Processing payments through United Nations Development Programme (UNDP) and other UN Offices; processing DSA debit cards for meeting participants and reconciliation; Processing of advance payments to implementing partners; Reconciliation of vendor accounts and processing of final payments upon receipt of expenditure reports.

2. UN's Paris House Bank Umoja: Liaison with UNON treasury. Act as liaison between the office and UNON Treasury Services Units, as required, to facilitate smooth running of the United Nations House Bank in Paris, including notification of replenishment requirements and assistance with Bank Reconciliation enquiries.

3. Management of the Office's bank account in Paris: Identify outstanding bank transfers/cheques, deposits, assist in monthly reconciliation of the account; Controlling and requesting replenishment; Revising bank statements and charges and updating appropriate records.

4. Replacement and support to other finance assistants: Prepare invoices to donors for counterpart contributions; Register and distribute incoming invoices; Assist with analysis and forecast of operating costs; Prepare relevant documents in UMOJA.

5. Act as UMOJA focal point for accounts payable matters and provide support to enable resolution of queries

Competencies

- Professionalism: Knowledge of administrative policies, processes and procedures and in particular those related to accounting, payments and administration; Demonstrated ability to apply good judgment in the context of assignments given; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

- Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision.

- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Completion of secondary school education is required. Supplementary training in accounting, finance or related field is an asset.

Work Experience

A minimum of ten years of relevant and progressive experience in Finance/Accounting with an increased level of responsibilities in financial administration is required. Experience working with the United Nations is an asset.

Languages

Fluency in oral and written English and French is required;

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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