Job Opening

Posting Title: Team Assistant, G4 (Temporary Job Opening)
Job Code Title: TEAM ASSISTANT
Department/Office: Department of Peacekeeping Operations
Duty Station: NEW YORK
Posting Period: 19 March 2017 - 25 March 2017
Job Opening Number: 17-Administration-DPKO-75893-J-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Special Notice

Expected start date: 01 April 2017
Duration of need: 30 March 2018 (364 days)


This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Org. Setting and Reporting

The position is located in the front office of the Assistant Secretary-General (ASG) for Peacekeeping Operations, Office of Operations. He/she reports directly to the Special Assistant and other Political Affairs Officers in the Front Office of the ASG.

Responsibilities

Within delegated authority, the Team Assistant will be expected to perform the following duties:

• Perform a wide range of office management and administrative support functions, including filing; photo copying; maintaining calendar/schedules; processing incoming correspondence and forward for action to the appropriate officers; preparing and/or processing administrative requests/documents, such as travel requests and travel claims, visa applications, purchase orders, etc.;
• Coordinate and compile Security Council weekly reports on peacekeeping operations;
• Provide secretarial and logistics support to meetings, including arranging meeting rooms, confirming attendance, etc.;
• Draft, proofread and edit various documents, including correspondence, notes, presentations, spreadsheets and other communications;
• Assist in the preparation and layout of written materials, policy and guidance documents, including by making use of relevant software to develop common business diagrams such as flowcharts, etc.;
• Assist in the development and maintenance of electronic repositories, databases and online networks for storing and sharing of relevant documents;
• Research, compile and organize information and reference materials on peacekeeping issues from various sources for reports, studies, briefings, meetings, etc.;
• Provide assistance with special projects and events for officers of the Office of the Assistant Secretary-General, as required;
• Keep abreast of the responsibilities of colleagues and assumes additional responsibilities in the event of their absence;
• Perform other duties as assigned.

Competencies

Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Team work: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team short comings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school diploma or equivalent. Passing the New York Administrative Assessment Support Test (ASAT) or Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York.

Work Experience

Three years of administrative experience or related area is required. Previous experience working in a front office is highly desirable. Knowledge and experience with administrative, financial and budgetary rules and procedures is desirable. Experience related to peacekeeping operations is an advantage.

Languages

English and French are the working languages of the United Nations secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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