Job Opening

Posting Title: Editorial and Desktop Publishing Assistant (Arabic), G5
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 16 March 2017 - 14 April 2017
Job Opening Number: 17-Language-UNOV-76204-R-Vienna (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Recruitment for this position is done on a local basis.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in lieu of the GGST, pending confirmation of validity.

If an external candidate is considered, the candidate will be subject to a passing grade on the relevant proctored entry-level examination at the duty station.

Serving staff members who have passed the Editorial and Desktop Publishing Exam (EDP) in Arabic maybe accepted in lieu of the GGST or ASAT, pending confirmation.

Travel expenses incurred in order to take the examination, as well as recruitment travel is the responsibility of the candidate and will not be reimbursed by the Organization.

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.

Org. Setting and Reporting

This position is located in the Arabic Translation and Text Processing Section (ATTS) of the Conference Management Service (CMS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent reports through the Supervisor, Arabic Text Processing Unit to the Chief of the Section.


Within limits of assigned authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

• Produce camera-ready documents in the relevant language for reproduction by:
- inputting data from digital sound files dictated by translators, revisers and précis-writers;
- incorporating changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines;
- performing proof-reading functions in coordination or cooperation with the responsible officer;
- typing, formatting in final form (camera-ready) revised or original texts, editing/creating graphics, charts, tables, figures, formulae etc., inserting illustrations, pictures and digital artwork as required etc. by using appropriate software and formats, according to instructions given by the Unit Supervisor;
- participating, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product for reproduction in hard copy and electronic dissemination;
- compiling submitted corrections and editing documents, according to required format;
• Format and align translated texts in order to set up the memory of eLuna, the computer-assisted translation tool (CAT);
• Ensure the accuracy of the word count of documents;
• Store final texts in DCPMS (Documents, Conference and Production Management System);
• Using various software programs, convert texts into different formats;
• As required, help or guide staff, including temporary, junior and/or new staff, in the processing of basic and more complex documents;
• Take charge of a shift as required;
• Perform other work-related tasks as required.

Availability to rotate in day and night shifts, for overtime and on-call assignments, depending on the needs of the service.


• Professionalism – Has knowledge of United Nations structure, terminology and editorial practices. Has in-depth knowledge of all aspects of the work of the unit, including typographic standards. Is efficient in meeting commitments, observing deadlines and achieving results. Has demonstrated use of initiative and creativity to effectively attain objectives. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Technological Awareness – Is proficient in all aspects of desktop publishing work, including all software used in the unit. Has knowledge of desktop publishing, database inputting and research and verification of United Nations terminology on the Intranet. Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

• Teamwork – Has good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Has ability to work collaboratively with colleagues and openness in sharing information. Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


High school diploma or equivalent is required.

Work Experience

Five years of editorial and desktop publishing experience (typing, copy editing, proof-reading, and typographical layout of documents and publications) is required. Experience in using different software for processing of documents and publications and in electronic transfer of texts is required. Experience in and knowledge of a documents production system is an asset.


Excellent command of Arabic. Good working knowledge of English necessary; knowledge of any other United Nations official language an asset.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee


Sorry, this job opening is no longer available.
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