Job Opening

Posting Title: SPECIAL ASSISTANT, ADMINISTRATION, P5
Job Code Title: SPECIAL ASSISTANT, ADMINISTRATION
Department/Office: Office of Internal Oversight Services
Duty Station: NEW YORK
Posting Period: 13 April 2017 - 27 May 2017
Job Opening Number: 17-Administration-OIOS-76556-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical move(s) in their Personal History Profile (PHP) and cover note.

Org. Setting and Reporting

The position is in the Office of the Under-Secretary-General (OUSG) of the Office of Internal Oversight Services (OIOS) in New York Headquarters. OIOS is the internal oversight body of the United Nations. Established in 1994 by the General Assembly, the office assists the Secretary-General in fulfilling his oversight responsibilities in respect of the resources and staff of the Organization through the provision of audit, investigation, inspection, and evaluation services. The Office aims to be an agent of change that promotes responsible administration of resources, a culture of accountability and transparency, and improved programme performance. The incumbent reports to the Under-Secretary-General of OIOS and has frequent interactions with the Assistant-Secretary-General, Directors of Divisions and the Executive Office of OIOS.

Responsibilities

The incumbent serves as the Special Assistant to the Under-Secretary-General for Internal Oversight Services and also acts as Chief of Office in the Office of the Under-Secretary-General (OUSG).

The incumbent steers the strategic planning activity of OIOS as an ongoing and integrated exercise to enhance the cohesiveness of internal oversight functions in OIOS; provides expert advice to the Under-Secretary-General on a wide range of issues ( audit, evaluation, and investigation) related to the functions and responsibilities of OIOS.

She/he assists in the development of OUSG’s operational policies and procedures, and monitors the implementation of management and policy decisions across OIOS functional divisions.

An important part of the function involves interaction with OIOS stakeholders – UN management, Executive Office of the Secretary-General, Member States, the Independent Audit Advisory Committee, Board of Auditors, Joint Inspection Unit, the CPC, ACABQ, Fifth Committee and other counterparts in the UN system. This interaction is on behalf of the USG, and may take the form of regular, periodic meetings or ad-hoc briefings aimed at ensuring that the relevant stakeholders are appropriately informed on the work of OIOS.

The incumbent reviews, coordinates and oversees the preparation of OIOS reports for presentation to intergovernmental bodies and represents OIOS in related discussions.
Leadership and management of the staff in the Office of the Under-Secretary-General is also a responsibility of the incumbent.

Competencies

• PROFESSIONALISM: Knowledge of oversight principles, standards and practices for audit, evaluation, investigation, law, administrative, budgetary, financial and human resources policies and procedures. Ability to apply various administrative rules and regulations in work situations. Conceptual analytical and evaluation skills in order to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and provide recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• TEAMWORK: Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Managerial Competencies

MANAGING PERFORMANCE: Delegates appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

• LEADERSHIP: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Education

Advanced university degree (Master's Degree or equivalent degree) in business administration, management, finance, law, social science, or related area is required. A first-level university degree in combination with qualifying additional two years of experience may be accepted in lieu of the advanced university degree. Professional certification in accounting or certification to practice law is desirable.

Work Experience

A minimum of 10 years of progressively responsible experience in administration, budget, finance, human resources management or related field is required. Experience in oversight activities, such as audit, evaluation, investigations, or legal affairs is desirable. Experience in the United Nations system or in similar international intergovernmental environments is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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