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Job Opening

Posting Title: Internship - Humanitarian Affairs (two posts), I (Temporary Job Opening)
Job Code Title: INTERN - HUMANITARIAN AFFAIRS
Department/Office: Office for the Coordination of Humanitarian Affairs
Duty Station: KOBE
Posting Period: 27 March 2017 - 25 April 2017
Job Opening Number: 17-Humanitarian Affairs-OCHA-76859-J-Kobe (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match her/his suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving United Nations (UN) Secretariat department/ office.

A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the UN Secretariat. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this advertisement, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (e.g. stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (e.g. son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child.

In line with the UN Internship programme, the Office for the Coordination of Humanitarian Affairs-(OCHA) internship provides a framework by which students from diverse academic backgrounds gain exposure to the work of the UN through assignment to offices within the Secretariat. The Programme endeavours to attract qualified students, offering them an opportunity to enrich their educational experience through exposure to the work of the Organization. Equally, it provides the Office with the assistance of students specialized in various professional fields. The internship is an unpaid and full-time opportunity and the intern must adhere to the established official weekly working hours of the duty station where it is based with one hour for a lunch break. Qualified individuals may apply directly to this and other opportunities with the UN Secretariat at https://careers.un.org. For more information on the Programme, please visit https://www.unog.ch

Org. Setting and Reporting

The United Nations (UN) Office for the Coordination of Humanitarian Affairs (OCHA) is the UN Secretariat department responsible for bringing together humanitarian actors to ensure a coherent response to complex emergencies and natural disasters. OCHA also ensures that there is a framework within which each actor can contribute to the overall response effort.

As part of OCHA's Regional Office for Asia and the Pacific, OCHA Kobe Office works to build stronger strategic and operational partnerships with key humanitarian actors based in Japan, including various Government entities, NGOs, the private sector and academia. OCHA Kobe Office also promotes humanitarian advocacy and raises awareness about the role of OCHA through active outreach and communication activities.

This internship will be based in Kobe, Japan, and the intern will be under the general guidance and supervision of the Senior Staff Assistant, OCHA Kobe Office. The internship is being offered for a minimum period of three months, with a possibility of extension up to six months in total and the estimated starting date would be June 2017.

Responsibilities

The intern will support OCHA in fulfilling its mission to coordinate effective and principled humanitarian action in partnership with national and international actors; advocate the rights of people in need; promote preparedness and prevention; and facilitate sustainable solutions.

In general, the intern will assist the partnership building functions and public information activities of OCHA Kobe Office. Daily responsibilities will depend on the individual's background, duties may include but are not limited to: assisting in the organization of events, meetings, seminars, conferences, workshops, etc. and note-taking; assisting with the public information activities by using OCHA Kobe Office’s official website and social media; assisting with designing and preparation of presentation materials on humanitarian, disaster, emergency relief and related issues; researching, analysing, presenting information gathered from diverse sources on assigned topics/issues, including from media and internet sources; and performing tasks requested by the supervisor, as appropriate.

Competencies

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

To qualify for an internship with the UN Internship programme, applicants must meet one of the following requirements:

- Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
- Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
- Have graduated with a university degree and, if selected, must commence the internship within a one year period of graduation from an academic programme.

Applicants who are unable to commence the internship within one year of graduation shall not be accepted. The University degree must be in the area of political science, social science, international studies, humanitarian studies, development studies, human rights, public administration or a related field.

Work Experience

Applicants are not required to have professional working experience for participation in the internship program, although any academic and/ or practical experience in humanitarian affairs issues including humanitarian coordination, humanitarian financing mechanisms, humanitarian funding trends, gender equality programming, emergency preparedness, crisis/emergency relief management, rehabilitation, development and/or human rights is desirable. Applicants should be computer literate in standard software applications; have a demonstrated keen interest in the work of the United Nations, a personal commitment to the ideals of the Charter and; have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to understand and be tolerant of differing opinions and views.

Languages

English and French are the working languages of the United Nations Secretariat (UNS). For this internship, fluency in English and Japanese (both oral and written) is required.

Assessment

Candidates will be assessed based on their Personal History Profile (PHP). Individual interviews may be conducted by the Hiring Manager directly for further consideration. A complete online application (Cover note included in the PHP) is required.
Incomplete applications will not be reviewed. The cover Note must include:
- Title of degree you are currently pursuing;
- Graduation date (when will you be graduating from the programme);
- IT skills and programmes in which you are proficient;
- Explanation why you are the best candidate for the internship position.

In your PHP, be sure to include all past work experience, if any; IT skills and three (3) references. Due to high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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