Job Opening

Posting Title: FINANCE AND BUDGET OFFICER, P3
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 26 May 2017 - 09 July 2017
Job Opening Number: 17-Finance-UNEP-77089-R-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and by the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UN Environment, Corporate Services Division, Strategic Donor Partnerships and Global Funds Coordination Section in Nairobi. Under the supervision of the Chief, Strategic Donor Partnerships and Global Funds Coordination, the incumbent will carry out the following functions:

Responsibilities

1. Manage designated programmes and projects as Budget and Finance officer, certifies that proposed commitments, cash allocations and disbursements are: raised in accordance with existing UN Financial Rules and Regulations; raised in accordance with the purpose for which the relevant appropriation was approved and the allotment made; can be met from the available balance of the allotment or cash on the relevant grant, with due regard to foreseeable future expenditure.
2. Manage European Commission (EC) funding umbrella's and Green Climate Fund (GCF) resource flow: maintain and update funding umbrellas' specific management information on the status allocation, cash availability, cash forecast and exchange rates, project proposals & revisions, extensions and expenditure reports; liaises with UN Environment implementing entities, breaks down the EC and GCF funding specificities, terms and conditions; provide input to the Chief of the Strategic Donor Relationship Section; provide periodical and ad-hoc reports to the Chief of the Section or other Corporate Services managers.
3. Support and facilitate preparation and approval of projects: a) coordinate the preparation of projects in cooperation with concerned UN Environment entities (UN Environment Divisions and Multilateral Environmental Agreements which for UN Environment provide the Secretariat (MEAs'); Consistent with approved UN Environment work programmes and management directives, guidelines on project design; within allocated resources and in accordance with UN and UN Environment financial rules and regulations; b) support and provide direct professional guidance in the administrative and financial aspects of programme structuring and project design; c. provide direct input particularly in the planning of resource utilization and budgets;
d) facilitate the approval of projects and revisions within UN Environment; e) coordinate and facilitate the necessary administrative measures required after project/revision approval.
4. Manage and monitor fund management side of the project implementation; a) generally ensures consistency with policy, agreement, directives, guidelines, rules and regulations in the fund management implementation of approved projects; b) solicit interim and terminal financial reports, reviews and reconciles reports; c) coordinate revision of projects; d). control project budgets; e) maintain and update information on the status of project related Counterpart Contributions; f) Review financial aspect of project related legal documents as appropriate; g) Approve and initiate disbursement of funds; h) Review and certify obligations and disbursement documents; i) Undertake administrative and financial action for directly supervised internal projects; j) Coordinate the actions required for closure of completed projects; k) Provide information to corporate Fund Management Officers and internal implementers of changes in policy guidelines and practice.
5. Ensure compliance in time, format and content of the financial corporate reporting to the European Commission and the Green Climate Fund (GCF). a) coordinate and finalize all annual project reporting exercises for the PCAs, including: - the financial annual compilations of UN Environment Divisions and Multilateral Environmental Agreements (MEAs) project progress reports, and implementing entity financial reports to the GCF Secretariat ; b) coordinate and finalize the annual financial input to the Strategic and Performance Overview Report (SPOR); c) develop and maintain a database of UNEP and MEA Secretariats' projects as approved by the EC-UNEP Programme Steering committee (PSC), and the database of GCF funded projects; d) manage the installments received from the EC and associate cash to the various projects based on their respective implementation plan; e) follow up on implementation rate and address emerging financial issues/challenges; f) participate to the negotiations on the EC-UN contractual framework as necessary, design and propose tools for internal management of other corporate funding streams.
6. Perform any other related duties as may be required.

Competencies

• Professionalism: Knowledge and understanding of Administrative, budgetary Financial Policies and procedures. Ability to apply various United Nations Financial Rules and regulations in work situations. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently

Education

Advanced university degree (Master's degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with two additional qualifying experiences may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in project or Programme Management, Finance, Administration or related area is required. Work experience with an international organization(s) with progressive responsibilities and with the Experience with an international donor funding for environmental activities is desirable, experience with the United Nations knowledge of the UN Environment programming and management structure is an asset.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English is required. Knowledge of French oral and written is highly desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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