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Job Opening

Posting Title: CHIEF OF MISSION SUPPORT, D1, D1
Job Code Title: CHIEF OF MISSION SUPPORT
Department/Office: United Nations Mission for the Referendum in Western Sahara
Duty Station: LAAYOUNE
Posting Period: 14 May 2017 - 28 May 2017
Job Opening Number: 17-Administration-MINURSO-77619-F-Laayoune (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Org. Setting and Reporting

This position is located in the United Nations Mission for the Referendum in Western Sahara(MINURSO), Laayoune. The Chief of Mission Support reports directly to the Special Representative of the Secretary-General.

Responsibilities

Within delegated authority, the Chief of Mission Support will be responsible for the following functions.
•As a member of the Senior Management Team, S/he will contribute to the implementation of the mission mandate by providing the necessary managerial, logistical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics, communications, transport, air operations, etc.
•Certify mission expenditure.
•Advise the Head of Office/Mission on all matters pertaining to administrative and logistical support.
•Plan, organize, implement, manage and oversee the activities of all administrative and logistical support operations.
•Provide effective management of human, financial and material resources of the mission.
•Identify broad strategies required for the development and implementation of the mission support’s work programme.
•Ensure development, preparation, coordination and monitoring of overall work plans, strategies and programmes for the support activities of the mission and takes the lead in securing the required human and financial resources for the mission.
•Establish a set of sound policies, procedures, practices, standards and tools that are consistent with UN regulations, rules, policies and practice in order to ensure proper budget, accounting, financial and human resources management and control.
•Develop and implement a service optimization programme to promote continuous improvement in the quality and delivery of services to mission’s clients. This will include the establishment of relevant strategic mission performance indicators which provide data and analysis for review of legislative bodies. Ensures that all processes and systems in place are relevant and cost effective.
•Ensure, through collaboration with all stakeholders, the implementation of Global Field Support Strategy including, among others, commitment to supply chain management and integrated/shared service delivery that is client-oriented, responsive and allows for efficiencies wherever possible.
•Liaise, negotiate and coordinate with local authorities with respect to administrative and logistical matters.
•Ensure cooperation and integration of administrative and logistical resources with military, civilian police and other substantive elements of the mission as required.
•Provide guidance, support and supervision to senior administrative and logistics support staff as well as audit and evaluation services, as appropriate.
•Ensure the provision of guidance, performance evaluation, supervision and mentoring to all administrative support and other staff in the areas of his/her responsibility.
•Maintain good order and discipline of staff under his/her overall supervision.
•Represent the mission before legislative bodies, providing information and clarification in support of budget proposals.
•Represent the mission support component at meetings, protocol and ceremonial occasions, etc. Performs related duties as may be required by the Head of Mission, e.g., provides briefing to visiting senior officials on mission, administrative and technical support activities, etc.
•Perform other related work as required.

Competencies

Professionalism:

Demonstrates professional competence and mastery of principles, techniques and practices related to the seasoned, effective specialized advice in a broad range of human resources, financial, logistical, procurement and administrative areas to Head of Office/Mission, and to Headquarters and senior mission staff; ability to ensure adequate preparation of reports and rationale with respect to key logistics and administrative decisions; proven ability to represent the Organization before governmental counterparts and UN legislative committees, strong negotiations and conflict-resolution skills. Shows pride in work and achievements; demonstrates professional competence and a mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced difficult problems or challenges; remains calm in stressful situations. Takes responsibility of incorporating gender perspective and ensuring the equal participation of women and men in all areas of work.

Communication:

-Speaks and writes clearly and effectively;
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Leadership:

-Serves as a role model that other people want to follow;
-Empowers others to translate vision into results;
-Is proactive in developing strategies to accomplish objectives;
-Establishes and maintains relationships with a broad range of people to understand needs and gain support;
-Anticipates and resolves conflicts by pursuing mutually agreeable solutions;
-Drives for change and improvement; does not accept the status quo;
-Shows the courage to take unpopular stands

Judgement/ Decision-making:

-Identifies the key issues in a complex situation, and comes to the heart of the problem quickly;
-Gathers relevant information before making a decision;
-Considers positive and negative impacts of decisions prior to making them;
-Takes decisions with an eye to the impact on others and on the Organization;
-Proposes a course of action or makes a recommendation based on all available information;
-Checks assumptions against facts;
-Determines that the actions proposed will satisfy the expressed and underlying needs for the decision;
-Makes tough decisions when necessary

Education

Advanced university degree (Masters or equivalent) in business or public administration, human resources management, finance, accounting, or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 15 years’ experience in administration, finance, logistics, information technology, communications or related field. At least two years of experience in the field managing large complex operations is a requirement. A minimum of five years management experience with responsibilities in human, procurement, and financial resources management. Experience supporting police, military, or security components of field operations is an advantage.

Languages

Fluency in spoken and written English is required. Working knowledge of a second UN language French and/or Arabic is highly desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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