Job Opening

Posting Title: Editorial Assistant, G5
Job Code Title: EDITORIAL ASSISTANT
Department/Office: Department of Peacekeeping Operations
Duty Station: NEW YORK
Posting Period: 09 June 2017 - 08 July 2017
Job Opening Number: 17-Language-DPKO-79774-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

This position is located in the DPKO-DFS Correspondence Team, Office of the Chief of Staff, DPKO/DFS. The Editorial Assistant reports to the DPKO-DFS Correspondence team leader.

Responsibilities

Within delegated authority, and under the direct supervision of the DPKO-DFS Correspondence team leader, the Editorial Assistant will be responsible for the following duties:

•Assists in screening documents submitted for editing for the signature of the USG/DPKO and USG/DFS in order to ensure compliance with submission standards and regulations;
•Registers incoming and outgoing texts in the DPKO/DFS electronic document-tracking system (Comet2); informs senior Assistants of technical problems concerning submission and registration and assists in resolving them.
•Tasks incoming documents to departmental Offices and Divisions and tracks subsequent workflow; keeps all concerned informed of changes in processing schedules.
•Provides reference assistance to departmental staff, contacting other UN offices and permanent missions as necessary.
•Responds to queries from departmental Offices and Divisions concerning documents submitted for processing; refers queries to the appropriate parties as necessary.
•Compiles statistics on the processing and workflow of the incoming and outgoing correspondence;
•Ensures that all staff in the Correspondence Team, including temporary staff, have basic computer equipment, software, and telephone and e-mail services; takes charge of all arrangements connected with this task.
•Provides basic computer technical support to all staff in the Correspondence Team; performs basic trouble-shooting functions in a timely manner; maintains contact with DFS Information and Communications Technology Division (ICTD) and reports problems to the DFS Call Centre when required.
•Performs general office support functions for the Correspondence Team, using UMOJA to requisition supplies and maintains attendance records.
•Carries out other tasks requested by the team leader; covers other General Service staff functions, including those of the team leader when the staff members are absent on annual or sick leave.

Competencies

Professionalism: Knowledge of UN documentation, the document processing chain and relevant operational and administrative procedures. Knowledge of UN editorial policies and practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five years of experience in office support functions and in screening and registering, editing and proofreading documentation submitted for processing. Experience in providing reference or technical support to departmental staff is desirable. Experience working in a high-level front office is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is highly desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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