Job Opening

Posting Title: EDITORIAL ASSISTANT, G6
Job Code Title: EDITORIAL ASSISTANT
Department/Office: Economic Commission for Latin America and the Caribbean
Duty Station: MEXICO CITY
Posting Period: 08 June 2017 - 07 July 2017
Job Opening Number: 17-Language-ECLAC-79868-R-Mexico City (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment for positions in the General Service category is done on a local basis. Applicants shall be recruited in the country or within commuting distance of the office, irrespective of nationality and length of time the candidate may have been in the country. Applicants will be responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.

The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

Org. Setting and Reporting

This position is located in the Editorial, Documents and Conference Services Unit of the Subregional Headquarters of the Economic Commission for Latin America and the Caribbean (ECLAC) in Mexico.

The Editorial Assistant reports to the Research Coordinator.

The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information.

Established in 1951, the Subregional Headquarters of the Economic Commission for Latin America and the Caribbean (ECLAC) in Mexico serves 10 countries: Costa Rica, Cuba, Dominican Republic, El Salvador, Guatemala, Haiti, Honduras, Mexico, Nicaragua and Panama. It is a centre of excellence in technical assistance and research, advising governments in the region at the highest level on the design, formulation, follow-up and evaluation of public policies, and training public officials (Visit http://www.cepal.org/en/headquarters-and-offices/eclac-mexico).

Responsibilities

Under the overall supervision of the Director and the direct supervision of the Research Coordinator, the Editorial Assistant will be responsible for the following duties:

•Manages the day-to-day activities of the unit with respect to design and execution of all graphic design projects, desktop publishing and archiving of United Nations documents to the DCPMS.
•Coordinates the Unit´s workflow and priorities with the client-Units, including the Documents Reproduction Area workload.
•Supervises the staff of the work unit by identifying and resolving issues, monitoring staff performance, participating in and overseeing staff training.
•Oversees the updating and maintenance of the Unit's templates and models
•Performs administrative work, including the maintenance of statistics.
•Oversee the production of graphic outputs and ensure quality control measures that enhance ECLAC's visibility.
•Lead the creative development, design and execution of all graphic design projects.
•In line with the brand guidelines of the organization, plan, monitor, and create graphic design standards and controls and ensure that ECLAC graphic design production are of a high international standard.
•Ensure creative consistency and adherence to ECLAC's brand identity.
•Performs some informal editing functions and brings errors in texts to the attention of the responsible author ensuring all changes are made and included in the final version.
•Edits documents´ bibliographies according to ECLAC´s Editorial Manual.
•Identifies and retrieves documents from the United Nations Official Documents System (ODS); researches and verifies United Nations terminology on the Intranet, Internet and UNTERM, when required.
•Revises all copy-edited versions of documents and publications processed in the Unit, to ensure they meet UN editorial rules, and introduces corrections of format, spelling, grammar, syntax, typography and terminology.
•Revises cross references within text and footnotes, as well as pagination and correlation of table of contents with listed items in a publication.
•Revises symbols, signature, bar code and logotypes, as well as disclaimers.
•Produces final electronic files of documents and publications for printing and web posting and performs other related publishing tasks.
•Liaises with the Documents and Publications Division in Santiago in order to timely upload the electronic web files in the organization´s website, and with the various units of the Division for updates and correct application of ECLAC ´s publications and documents format templates and editorial rules.
•Support and collaborate in conferences, expert meetings and events, when required. Supervises technical and logistic servicing support to meetings/conferences held at ECLAC´s Subregional Headquarters in Mexico.

Competencies

•Professionalism: Knowledge of UN documentation, the documents processing chain and relevant operational and administrative policies and procedures; knowledge of UN editorial policies and practices. Knowledge of the Editorial, Terminology and Reference Service and the roles of related services/sections. Ability to research and organize information required, including for the preparation of statistical reports. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required. University studies in a related field, such as graphic design, are highly desirable.

Work Experience

Seven years of experience in desktop publishing including draft typing, copy editing, proof reading and typographical layout is required. Experience in the United Nations system and familiarity with ECLAC practices is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, advanced knowledge of Spanish and English are required. Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates will include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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