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Job Opening

Posting Title: INTERN - ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 12 June 2017 - 31 August 2017
Job Opening Number: 17-Administration-UNOG-80401-J-Geneva (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Special Notice

Completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
·Title of degree you are currently pursuing.
·Graduation Date (When will you be/have graduating/graduated from the programme?).
·IT skills and programmes that you are proficient in.
·Top three areas of interest.
·Explain why you are the best candidate for this specific internship.
·Explain your interest in the United Nations Internship Programme.
In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references.
Due to the high volume of applications received, ONLY successful candidates will be contacted.

A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, “child” means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member’s spouse (son- or daughter-in-law). “Sibling” includes the child of both or either parent of a staff member and the child.

Org. Setting and Reporting

This profile is for the sole purpose of the UNOG Internship Programme at the United Nations Library at Geneva, Institutional Memory Section (IMS). There should be no expectation of employment within the UN after an internship. Interns shall not be eligible to apply for, or be appointed to, positions at the professional level and above carrying international recruitment status in the Secretariat for a period of six months following the end of their internship.

Under the overall guidance of the Chief, IMS, and under the direct guidance of one of the unit chiefs, the Intern will be responsible for completing a project developed in collaboration with IMS staff related to the United Nations and League of Nations Archives or UNOG Records Management and Digitization activities.

The internship will start in or around early September 2017 for a maximum period of 6 months.

The internship is UNPAID and full-time.

Interns work five (5) days per week under the supervision of a staff member in the Institutional Memory Section.

Responsibilities

Daily responsibilities will depend on the individual’s background, the defined project, the unit to which he/she is assigned and, the period during which he/she will undertake the internship. Some examples include:

• Perform archival description of portion(s) of the historical collections
• Conducting records management appraisals and in the development of file classification schemes
• Developing web-based resources and content for archives and/or records management use
• Perform activities relating to electronic archives and records management systems, such as testing, promotion, training, and implementation of new functionality
• Perform digitization and/or indexing of discrete collections or portion of collections
• Development and implementation of IMS communication and education activities
• Perform physical condition assessments of collections and perform re-housing, preservation, and/or conversation activities for archival materials
• Assist in the planning and preparation of IMS-hosted events

Competencies

COMMUNICATION:
-Speaks and writes clearly and effectively.
-Listens to others, correctly interprets messages from others and responds appropriately.
-Asks questions to clarify, and exhibits interest in having two-way communication.
-Tailors language, tone, style and format to match the audience.
-Demonstrates openness in sharing information and keeping people informed.

TEAMWORK:
-Works collaboratively with colleagues to achieve organizational goals.
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.
-Places team agenda before personal agenda.
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
-Supports subordinates, provides oversight and takes responsibility for delegated tasks.

CLIENT ORIENTATION:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view.
-Establishes and maintains productive partnerships with clients by gaining their trust and respect.
-Identifies clients’ needs and matches them to appropriate solutions.
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
-Keeps clients informed of progress or setbacks in projects.
-Meets timeline for delivery of products or services to client.

Education

To qualify for an internship with the United Nations Internship Programme, applicants must meet one of the following requirements:

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
• Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
• Have graduated with a university degree and, if selected, much commence the internship within a one year period of graduation from an academic programme. Applicants who are unable to commence the internship within one year of graduation shall not be accepted.

Applicants pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages must have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree in Public Information, Communication, Events and/or Cultural Studies.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

Fluency in French or English is required.

Assessment

N/A

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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